RC Administrator

DriveTime•Columbus, OH

1d•Onsite

About The Position

The Reconditioning Center Administrator plays a key role in managing vendor relationships, vendor coordination, processing invoices, and ensuring repair quality. This position supports smooth operations by handling vehicle repair orders, validating vendor work, and ownership of facility invoices.

Requirements

High School Diploma or GED required
Valid driver's license and a good driving record
Must be at least 18 years of age
Strong verbal and written communication, follow-up, and follow-through skills
Comfortable operating all vehicles within the Reconditioning Center
Strong attention to detail for maintaining accurate records and vehicle standards
Must be familiar with company standards and assure each vehicle is kept to those cosmetic standards
Commitment to workplace safety and adherence to best practices
Ability to collaborate with management and team leads to assess vehicle repairs and costs
Must be able to communicate in English to ensure effective performance of the position in a safety-sensitive/technical environment

Responsibilities

Coordinate and assign sublet repairs with all vendors
Arrange transportation for off-site repairs
Communicate quality and timing expectations to vendors
Review completed vendor work for accuracy and quality
Process and approve sublet invoices, ensuring correct pricing
Apply vendor invoices to repair orders for close-out
Manage labor and parts coding for repair orders
Oversee tire orders, including processing and payment reconciliation
Collaborate daily with national vendors such as Advance Auto Parts, Auto Zone and NTW (National Tire Wholesale) to manage outstanding invoices
Communicate any issues with sublet vendors to Inspection Center General Manager (ICGM) and/or Inspection Center Recon Managers (ICRM)