Rankings & Directories Specialist

Benesch Law•Cleveland, OH

3d•$70,000 - $88,000•Hybrid

About The Position

The Rankings & Directories Specialist is a highly organized, detail-oriented and strong writer that supports the Firm's efforts to secure and enhance recognition in legal directories, rankings and awards programs, including Chambers, The Legal 500 and other key opportunities. This role supports the full lifecycle of submissions by tracking deadlines, gathering information, drafting compelling content, coordinating attorney and client input, and maintaining related materials and records. Reporting to the Senior Marketing & Directories Manager, the Specialist will work closely with attorneys, practice groups and colleagues across the Marketing & Business Development team to help ensure submissions are strategic, timely, accurate and aligned with firm priorities.

Requirements

Bachelor's degree in marketing, communications, journalism, English, public relations or a related field
3-5 years of relevant experience in marketing, communications, public relations, business development or a related field
Experience supporting legal rankings, directories, awards or survey submissions is strongly preferred
Excellent writing, editing and proofreading skills
Ability to translate detailed legal and business information into clear, concise and compelling content
Strong organizational and project management skills
Ability to manage multiple deadlines and competing priorities with a high level of attention to detail and a commitment to accuracy
Strong interpersonal and communication skills
Sound judgment
Ability to handle confidential information with discretion
Ability to follow established processes and protocols
Proficiency in Microsoft Office applications
Comfort working with spreadsheets, databases and project tracking tools
Ability to work collaboratively and effectively in a fast-paced environment

Nice To Haves

Experience in a law firm or other professional services environment
Exceptional writer who can distill complex legal matters and practice strengths into clear, persuasive submissions
Highly organized and deadline-driven
Ability to manage multiple projects simultaneously
Work effectively with attorneys and colleagues across the firm
Detail-oriented and proactive
Strong commitment to accuracy, follow-through and continuous improvement
Professional presence
Curiosity and strategic interest in legal market recognition, competitive positioning and process improvement

Responsibilities

Supports the planning, coordination and execution of submissions for legal directories, rankings and awards programs, including Chambers, The Legal 500 and other relevant opportunities.
Maintains a master calendar of submission deadlines, research schedules, milestones and requirements to help ensure projects stay on track and stakeholders are informed.
Drafts and edits submission content, including practice group narratives, matter summaries, attorney biographies, firm descriptions and other supporting materials.
Gathers, organizes and synthesizes information from attorneys and practice groups to develop accurate, persuasive and strategically positioned submissions.
Coordinates the collection, contact accuracy verification and tracking of client referees and related approvals in accordance with firm protocols and client preferences.
Helps maintain templates, submission materials, rankings data and related internal resources for recurring opportunities.
Monitors submission guidelines and methodology updates from directories and ranking organizations and shares relevant changes and best practices with internal stakeholders.
Tracks ranking results, recognitions and submission outcomes across practices, offices and individual attorneys.
Assists with identifying and evaluating new rankings, survey and awards opportunities relevant to firm priorities and practices.
Maintains internal trackers, dashboards and related resources to support planning, reporting and institutional knowledge.
Prepares background materials, status updates and reports on submission activity, results and trends as requested.
Coordinates with Marketing & Business Development colleagues to help promote notable rankings and recognitions through internal and external channels.
Drafts or supports development of related promotional content, including website copy, internal announcements, social media language and other recognition-related materials.
Helps maintain firm and attorney directory profiles and coordinates updates as needed.
Supports updates to marketing collateral, biographies and other firm materials to reflect rankings and recognitions.
Contributes to ongoing improvements to rankings and submissions processes, templates, tracking tools and documentation.
Serves as a resource to attorneys and colleagues on submission timelines, requirements, templates and best practices.
Provides support on related marketing and communications projects as needed.
Performs all other duties as assigned.