Rankings & Directories Specialist

Benesch Law•Cleveland, OH

2d•Hybrid

About The Position

Benesch is seeking a Rankings & Directories Specialist to join their Cleveland office. This hybrid position offers work-from-home flexibility and is ideal for an experienced professional who can support legal rankings, directories, awards, and survey submissions to ensure national recognition for the firm's accomplishments. The Specialist will play a pivotal role in shaping the marketing success of the organization by supporting the firm's efforts to secure and enhance recognition in legal directories, rankings, and awards programs. This role supports the full lifecycle of submissions by tracking deadlines, gathering information, drafting compelling content, coordinating attorney and client input, and maintaining related materials and records. Reporting to the Senior Marketing & Directories Manager, the Specialist will work closely with attorneys, practice groups, and colleagues across the Marketing & Business Development team to ensure submissions are strategic, timely, accurate, and aligned with firm priorities.

Requirements

Bachelor's degree in marketing, communications, journalism, English, public relations, or a related field.
3-5 years of relevant experience in marketing, communications, public relations, business development, or a related field, preferably in a law firm or other professional services environment.
Experience supporting legal rankings, directories, awards, or survey submissions is strongly preferred.
Excellent writing, editing, and proofreading skills.
Ability to translate detailed legal and business information into clear, concise, and compelling content.
Strong organizational and project management skills, including the ability to manage multiple deadlines and competing priorities with a high level of attention to detail and a commitment to accuracy.
Strong interpersonal and communication skills.
Ability to exercise sound judgment and handle confidential information with discretion.
Ability to follow established processes and protocols.
Proficiency in Microsoft Office applications.
Comfort working with spreadsheets, databases, and project tracking tools.
Ability to work collaboratively and effectively in a fast-paced environment.

Nice To Haves

Exceptional writer who can distill complex legal matters and practice strengths into clear, persuasive submissions.
Highly organized and deadline-driven.
Ability to manage multiple projects simultaneously.
Works effectively with attorneys and colleagues across the firm.
Detail-oriented and proactive.
Strong commitment to accuracy, follow-through, and continuous improvement.
Professional presence, sound judgment, and discretion in handling sensitive information.
Curiosity and strategic interest in legal market recognition, competitive positioning, and process improvement.

Responsibilities

Supports the planning, coordination, and execution of submissions for legal directories, rankings, and awards programs, including Chambers, The Legal 500, and other relevant opportunities.
Maintains a master calendar of submission deadlines, research schedules, milestones, and requirements to ensure projects stay on track and stakeholders are informed.
Drafts and edits submission content, including practice group narratives, matter summaries, attorney biographies, firm descriptions, and other supporting materials.
Gathers, organizes, and synthesizes information from attorneys and practice groups to develop accurate, persuasive, and strategically positioned submissions.
Coordinates the collection, contact accuracy verification, and tracking of client referees and related approvals in accordance with firm protocols and client preferences.
Helps maintain templates, submission materials, rankings data, and related internal resources for recurring opportunities.
Monitors submission guidelines and methodology updates from directories and ranking organizations and shares relevant changes and best practices with internal stakeholders.
Tracks ranking results, recognitions, and submission outcomes across practices, offices, and individual attorneys.
Assists with identifying and evaluating new rankings, survey, and awards opportunities relevant to firm priorities and practices.
Maintains internal trackers, dashboards, and related resources to support planning, reporting, and institutional knowledge.
Prepares background materials, status updates, and reports on submission activity, results, and trends as requested.
Coordinates with Marketing & Business Development colleagues to help promote notable rankings and recognitions through internal and external channels.
Drafts or supports development of related promotional content, including website copy, internal announcements, social media language, and other recognition-related materials.
Helps maintain firm and attorney directory profiles and coordinates updates as needed.
Supports updates to marketing collateral, biographies, and other firm materials to reflect rankings and recognitions.
Contributes to ongoing improvements to rankings and submissions processes, templates, tracking tools, and documentation.
Serves as a resource to attorneys and colleagues on submission timelines, requirements, templates, and best practices.
Provides support on related marketing and communications projects as needed.
Performs all other duties as assigned.