Range Operations Administrative Assistant

State of Florida•Jacksonville, FL

4d•Onsite

About The Position

The mission of the Florida Department of Military Affairs (DMA) is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

Requirements

A high school diploma or equivalent
Two (2) years of professional Administrative experience in a Military / Range Operations environment.
Must maintain active CAC.
Ability to professionally communicate with Senior Military Leadership and provide the appropriate level of customer service.
Ability to respond to inquiries by staff, military personnel, and contractors or disseminate inquiries to the appropriate office in order to support timely execution.
Ability to create and maintain excel spreadsheets to be used for basic accounting procedures.
Ability to determine work priorities, assign work and ensure proper completion of assignments.
Ability to analyze and interpret budget reports.
Ability to communicate information and understand the chain of responsibility as it applies to such information.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Ability to establish and maintain effective working relationships with others.

Nice To Haves

Knowledge of Army Regulations and Florida National Guard Regulations.
Knowledge of military weapons.
Ability to supervise people.

Responsibilities

Serves as the Administrative Assistant to MAJ (OIC) and MSG (NCOIC) of Range Operations. Provides direct administrative support to Range Operations leadership by coordinating calendars, meetings, and schedules; attending meetings; organizing and maintaining meeting notes, correspondence, spreadsheets, and Power Point presentations with information provided, Intercepting and addressing any pressing email and phone traffic.
Reports to supervisor all major problems or requests for deviation from prescribed safety practices. Incumbent applies knowledge of weapons systems, range safety, and training to ensure safe operations.
In-processing of Units and Civilian entities for training on all training areas of CBJTC. Verifying and processing all required documentation (1687, OIC/RSO Appointment Memo), Control and Distribution of 2-way radios. RFMSS Scheduling, and GSA Tracking assistant to RTLP GSA Fleet Manager for Range Control. Range Control Key Custodian.
Serves as Range Operations Specialist performing duties in a Range Operations facility which simultaneously integrates participating in live-fire activities, air drops and close-air-support operations. Maintains and utilizes a working knowledge of established Army Regulations, Range Standard Operating procedures and Safety Regulations, Field Manuals (FM's) and Technical Manuals (TM's) applicable for necessary information pertaining to the firing and other uses of ammunition and explosives by troops in training. DODIC knowledge, Knowledge of CONOPS and Draws.
Ensures Range Facility Management Support System (RFMSS), communications logs, and aviation logs are accurate and updated. Maintains records of all weapons fired on the assigned range(s) and number of personnel trained throughout the training complex. Assists in the planning, scheduling, managing, and evaluating all Range Control activities. Reads and interprets regulations and directives pertaining to range operation and use of training land. Contributes to the development, preparation, and revisions of Camp Blanding Range Regulations, Programs, and SOPs as required.
Assists in coordinating and scheduling activities between the Artillery, Infantry, Aviation gunnery, Special Operations Command, Civilian Agencies and fixed range/training area schedules to avoid conflicts in training. Coordinates and controls all air drops and live-fire activities on the Range/Training Complex and Restricted Use Airspaces while simultaneously controlling and integrating live, high, and low trajectory fire with aircraft operations. Interpret Surface Danger Zone (SDZ) and Weapons Danger Zone (WDZ) diagrams by taking into consideration surrounding ranges, airspace, weapons, ammunition, etc. Identify factors and elements that conflict with safety regulations, environmental requirements, and other applicable policies.
Assists with the preparation, development, and provides SRP Military Installation Map (MIM) Updates. Assists with the maintenance and updates of existing Camp Blanding MIM per the MIM production guidance documentation found on SRP Web. Development and production of maps that meet the specific SRP installation mapping requests for range personnel, ITAM personnel, and soldiers.
Back up for Conducting Range Certification Classes, as required.
Assists with all Range Operations activities within the Range Operations Center (ROC), activities will include: Coordinate the use of ranges, firing points, observation posts, training areas, and other facilities under the operational control of the RMA for compliance with safety policies, environmental concerns, and maneuver damage control. Ensures Safety Danger Zone (SDZ) fans are plotted IAW firing data on map boards and RFMSS. Operates two range control radio nets to control ranges and live fire maneuvers, monitor training areas, and provide instructions and advisory information to assist and preclude aircraft incursion into restricted air spaces.