Race Office Administrator

Woodbine Entertainment•Milton, ON

4d•CA$22 - CA$24•Onsite

About The Position

A NEW BREED OF ENTERTAINMENT With almost 150 years of proud horseracing history, Woodbine Entertainment Group is the founding pioneer and largest operator of professional horseracing in Canada. Building on our rich past, we are surging ahead to the future with an energized, new vision. Today we deliver the most thrilling and highest quality racing, dining and entertainment experiences to our visitors. In doing so, we remain a world-leader in horse-racing — and also among the most exciting and diverse entertainment facilities on the globe. JOB SUMMARY Reporting to the Racing Secretary, the purpose of this position is to operate the race office during live racing. This position will perform administrative duties for the Standardbred Department, and will be in contact with horse people and race officials throughout each race card.

Requirements

General to advanced knowledge of the horse racing industry
General knowledge of horse racing rules and regulations
Advance attention to detail.
General communication, interpersonal and organizational skills are required to interact effectively with all levels of staff, horse trainers and owners.
General computer skills in a Windows environment
General ability to work in a fast-paced, team environment.
Ontario Secondary School Diploma
1-2 years office experience

Responsibilities

Responsible for taking horse entries from trainers/owners for races via telephone.
Use information from condition sheet to confirm race information (race date & condition eligibility)
Be a liaison to the horsepeople and AGCO Judges.
Accept equipment & driver changes
Collect all claiming Authorizations.
Distribute Access stickers and update Security database.
Contact trainers directly should any discrepancies or problems with an entry arise.
Assist with Winner Circle presentations for OSS and Woodbine Stake races
Assist in Department initiatives such as Caretaker Appreciation Day & Woodbine Cares events
Review and process Standardbred Department invoices.
Using InCompass ensure accounts have been created for each horse, trainer, driver, owner.
Work with the Alcohol and Gaming Commission of Ontario to confirm any scratches, ensuring regulations are being followed.
Maintain a professional relationship with internal departments including Printing, Customer Services, Marketing and Media, and external clients such as trainers, drivers, owners and the Alcohol and Gaming Commission of Ontario.
Lead by example, to exhibit, encourage and motivate WEG’s Values and Beliefs