Office Administrator

Milestone Environmental Contracting Inc. • Township of Langley, BC

5d • CA$20 - CA$23 • Onsite

About The Position

Milestone Environmental Contracting Inc. is a growing organization seeking a professional and highly organized Office Administrator to support daily operations at our head office in Langley, BC. This role serves as the first point of contact for visitors, clients, and vendors while providing administrative support to internal teams. The successful candidate will ensure a welcoming front office environment and efficient office operations.

Requirements

• High school diploma or equivalent (administrative training/certification is an asset)
• Proven experience as a receptionist, front desk representative, or similar role
• Strong communication and interpersonal skills
• Proficiency with common office software (Google Workspace, Microsoft Office); experience with multiple platforms is an asset
• Excellent organizational and multitasking abilities
• Professional appearance and attitude
• Ability to handle a fast-paced environment
• Experience in administrative, customer service, or office environments
• Strong organizational and coordination skills
• Ability to learn new systems, terminology, and processes quickly

Nice To Haves

• administrative training/certification is an asset
• experience with multiple platforms is an asset
• Experience in the construction or trades industry is an asset

Responsibilities

• Serve as the primary point of contact for the office, ensuring a professional and welcoming front‑desk experience
• Manage day‑to‑day reception operations, including responding to general inquiries and directing communications appropriately
• Receive and orient visitors in accordance with company procedures, including health and safety requirements
• Maintain reception and common areas to a professional standard
• Coordinate mail, courier services, and office deliveries
• Provide administrative support across departments to facilitate efficient office operations
• Assist with scheduling, meeting coordination, document preparation, and general office activities
• Support document control, formatting, and record management in alignment with company standards
• Liaise with vendors, service providers, and building management regarding office requirements
• Support procurement and maintenance of office supplies, equipment, and services
• Perform general administrative duties and other support functions as required
• Maintain office, kitchen, and supply inventory; place orders as required
• Coordinate with office-related vendors (cleaning services, printer services, landlords, etc.)
• Assist with office organization initiatives to support efficiency and professionalism
• Provide flexible administrative support across multiple business functions and affiliated entities as required
• Assist with membership administration, licensing, and regulatory documentation
• Support special projects, process improvements, and operational initiatives
• Work collaboratively with internal teams to meet deadlines and business requirements
• Read, understand, and follow MECI’s Corporate Health and Safety Program, policies, and procedures
• Assist with maintaining safety records, monitoring requirements, and coordinating safety-related activities
• Support compliance with client and regulatory safety systems and platforms as required
• Ensure health and safety considerations are incorporated into all work activities
• Participate in health and safety initiatives as required

Benefits

• Comprehensive health, dental, and prescription drug coverage
• Annual pro-rated $500 Health Spending Account
• Group Registered Savings Plan (GRSP) with employer matching after 3 months of employment
• Paid Annual Cultural Day to celebrate what matters most to you
• Annual professional development budget to support certifications, training, and career advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED