RAC FIELD ADMINISTRATIVE ASSISTANT - @ Citadelle Village

Royal American Companies•Miami, FL

3d•$19 - $23•Onsite

About The Position

The RAC Field Administrative Assistant reports to the General Superintendent, supports the construction staff, and performs general office duties and payroll functions. Incumbent is expected to have excellent attendance and communication skills, possess the ability to build lasting business relationships with coworkers and job-site personnel, and exhibit professionalism.

Requirements

Administrative experience with construction contracts, lien releases and billings
Excellent attendance and communication skills
Ability to build lasting business relationships with coworkers and job-site personnel
Exhibit professionalism
Strong knowledge of Microsoft Office programs, particularly Word and Excel
Good organizational and prioritization skills
Good verbal and written communication skills
Effective as a team-oriented problem-solver
Pursue job duties with a strong sense of urgency and little supervision
Valid driver’s license with ability to operate a motor vehicle
Work under multiple time constraints
Operate office equipment – computer, adding machine, copier, and scanner
Ability to read, write, compute basic math
High School diploma or equivalent
One to two years’ office environment and clerical experience, preferably in a construction office

Responsibilities

Sort and distribute mail daily
Assist with office operations based on policies and procedures
Track paperwork due from job construction sites
Communicate effectively both verbally and in writing with superiors, colleagues, subcontractors, vendors, and individuals inside and outside the Company
Distribute and/or file paperwork as directed
Coordinate travel plans as needed
Receive, prioritize, and direct telephone inquiries, coordinate and distribute operational communications for subcontractors and vendors
Deliver all Davis-Bacon Act and Section 3 paperwork to oversight agencies, either in person, via email or by overnight delivery
Other miscellaneous duties as requested