Administrative Assistant - Field Service

Ebara Elliott Energy • Houston, TX

5d • Hybrid

About The Position

The Administrative Assistant - Field Service provides high-level administrative and organizational support to the Field Service Director and staff, ensuring smooth daily operations in a fast-paced, dynamic environment. This role requires exceptional organizational skills, discretion with sensitive information, and the ability to manage multiple priorities with minimal supervision. This position is based in Houston, TX. and will work remotely but may be required to occasionally come into the Houston Service Center as needed.

Requirements

• High school diploma required
• Minimum of 7 years of administrative / secretarial experience in a professional office environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Lotus Notes; familiarity with Oracle, and Adobe Acrobat.
• Strong organizational, prioritization, and communication skills.
• Ability to work independently, handle confidential information, and adapt to changing priorities.

Nice To Haves

• Associate degree preferred.
• Basic knowledge of Elliott equipment is preferred.

Responsibilities

• Serve as the primary administrative support for the Field Service Director and team, managing schedules, correspondence, reports, and presentations.
• Coordinate with payroll to ensure accurate and timely payment for union employees.
• Prepare PowerPoint presentations, manpower load charts, and departmental reports.
• Maintain KPI records, including attendance, vacation, training, and scorecards.
• Oversee union labor rate updates and maintain contract employee rate/hour records.
• Arrange domestic and international travel, including visa applications and accommodations.
• Organize meetings, events, and customer dinners.
• Maintain confidentiality with sensitive personnel and business documents.
• Liaise between departments to facilitate smooth communication and workflow.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED