Quoting Coordinator

Foundation Building Materials•Farmingdale, NY

About The Position

The Quoting Coordinator manages day-to-day quoting and pricing strategy and execution for assigned branches, territories, or regions. Working with Outside Sales Representatives, Sales Management, Supply Chain, Operations, and vendors, the role delivers accurate, competitive, and timely quotes that support sales strategies and customer commitments. It coordinates sales and procurement activities, including bid reviews, vendor pricing requests, CRM and pricing-system maintenance, and project setup for awarded work. The position requires attention to detail, analytical ability, independent judgment, and the capacity to manage multiple active quotes and priorities. Within company guidelines and delegated authority, the coordinator exercises discretion in pricing approaches, margin optimization, vendor selection, and bid strategy. The role also supports project documentation, order management, post-sale issue resolution, reporting, and compliance with pricing policies and internal controls.

Requirements

2–5+ years of experience in sales support, quoting, pricing coordination, estimating, or a related role within construction materials, distribution, or a similar industry.
Strong understanding of pricing fundamentals, margin considerations, and project-based sales support.
Ability to analyze costs, pricing structures, and market conditions to support competitive bids.
Experience with CRM platforms, pricing systems, and Microsoft Office applications; Excel proficiency preferred.
Ability to manage multiple quotes, deadlines, and stakeholders simultaneously.
Clear written and verbal communication skills, including the ability to explain pricing rationale to internal partners.
Ability to exercise independent judgment, evaluate alternatives, and make recommendations affecting financial or operational outcomes.
Ability to work with limited supervision and make decisions within delegated authority guidelines.

Responsibilities

Review customer pricing requests and bid opportunities with Outside Sales Representatives.
Prepare and submit comprehensive quotes aligned with project scope, market conditions, and margin objectives; manage revisions and re-quotes as requirements change.
Provide pricing feedback and recommendations to sales leadership, evaluating financial risk, profitability, and competitive positioning.
Determine when pricing exceptions or escalations are warranted within established guidelines.
Send vendor RFQs to obtain material pricing, lead times, and availability; coordinate with vendors and supply chain teams to shop projects and negotiate pricing or terms within delegated authority.
Evaluate pricing structures, cost updates, and availability to support bid strategy and execution.
Create and maintain opportunities, quotes, and job records in CRM systems, and maintain pricing matrices in CSD and related tools.
Establish project or pricing detail records for awarded quotes and manage expiration dates, updates, and changes to existing pricing records.
Lead or coordinate submittal packages, project documentation, and pre-construction requirements when requested.
Coordinate order management, project pricing setup, purchasing, and operations activities.
Attend sales, pricing, and coordination meetings as needed and provide quoting and pricing insights.
Provide post-sale support for pricing discrepancies, material issues, and logistics challenges.
Serve as a subject matter resource for sales teams on pricing strategy, margin optimization, and competitive positioning.
Ensure quotes, pricing approvals, and revisions are documented and auditable; consistently apply pricing policies, approval matrices, and internal controls.
Identify pricing risks, discrepancies, or scope gaps and escalate non-standard or high-risk items according to company guidelines.
Interpret pricing guidelines in unique or complex situations requiring judgment and evaluation.
Perform other duties as assigned to support sales operations, regional objectives, and continuous improvement.