Quantity Surveyor / Estimator - Remote South Africa

Optimal Maintenance

10d•Remote

About The Position

The Estimator plays a vital role within our company, responsible for preparing detailed and accurate quotations for works. They assess project specifications, scope, and costs, working closely with suppliers, subcontractors, and clients to gather pricing, evaluate materials, and ensure competitiveness. Estimators not only represent the company externally but also contribute directly to its growth by securing new business through winning quotes. Their work is critical to maintaining profitability, building client trust, and driving successful project delivery.

Requirements

Background in property maintenance, residential/commercial refurbishments, or construction—ideally in roles such as Project Manager, Estimator, Quantity Surveyor, or similar.
Strong understanding of how building services operate—from quoting to project delivery—and a clear grasp of trade workflows and client expectations.
Confident managing project costs, quoting for works, and driving revenue through proactive client management.
Able to communicate clearly and professionally with clients, suppliers, subcontractors, and internal teams—both in writing and over the phone.
Skilled at juggling multiple projects, quotes, and job schedules with accuracy and attention to detail.
Comfortable using CRM systems, scheduling platforms, and Microsoft 365 to track and manage your workflow.
Able to prioritise effectively and keep things moving even when deadlines are tight or issues arise.
A proactive self-starter who takes full responsibility for outcomes and looks for ways to improve processes and performance.
Must have 2 screens work station

Responsibilities

Proactively engaging with clients to encourage quotation opportunities, ensuring consistent client interaction to secure requests for quotations and detailed tender invitations.
Write and issue desktop quotation where possible by obtaining information to minimise costs
Attend site visits for quote scoping
Write and issue clear, itemised, step-by-step quotes using CRM system
Liaise with suppliers and subcontractors to ensure cost competitiveness
Follow up on outstanding quotes to improve conversion rates
Schedule quotation booking in the CRM ensuring correct trade, geography, and availability
Issue clear quote orders to engineers or supply chain with all necessary info
Coordinate materials, access arrangements, and client communications
Act as single point of contact for the client throughout the job lifecycle
Conduct quality checks (photos, feedback, completion verification)
Resolve issues proactively and escalate where necessary
Provide job summaries and updates to clients as required
Hit weekly and monthly KPIs: Quote turnaround and conversion rate 25%
Participate in daily stand-ups and report performance metrics
Continuously seek ways to improve speed, accuracy, and customer experience