Quality Specialist 1

J.E. Dunn Construction Group Inc P•Kansas City, MO

5d•Onsite

About The Position

The Document Specialist 1 is responsible for establishing, maintaining, and controlling the project documentation process for construction projects. This role ensures that project records are organized, current, traceable, and accessible to support design coordination, construction execution, quality documentation, commissioning, turnover, and closeout. The Document Specialist 1 serves as a central point of coordination for document control processes across JE Dunn, the Owner, design partners, trade partners, suppliers, commissioning resources, and other project stakeholders. Autonomy & Decision-Making: Follows directions and refers all exceptions to supervisor. Career Path: Quality Specialist 2

Requirements

Ability to perform work accurately and completely, and in a timely manner
Communication skills, verbal and written
Ability to successfully meet deadlines
Ability to deliver quality through attention to detail
Proficiency in MS Office
Ability to read and understand plans, drawings and specifications
Proficiency in basic JE Dunn construction M/E tools and software
Knowledge of the means and methods of construction management
Knowledge of quality management systems, standards and methodologies
Excellent problem-solving and root cause analysis skills
Ability to become familiar with relevant industry regulations and standards
Ability to build relationships and collaborate within a team, internally and externally
Bachelor’s degree in architecture, construction management or related field (Required)
In lieu of the above requirements, equivalent relevant experience will be considered.

Nice To Haves

0-2 years construction experience and/or summer internship/co-op experience in construction (Preferred)

Responsibilities

Learns and actively participates in all aspects of the company’s safety and quality plans and culture by demonstrating commitment to an injury-free environment through individual actions and setting an example for others
Participates in the project specific quality plan, project specific water intrusion plan, and project quality status report
Ensures that comprehensive documentation of quality assurance processes, test results and corrective actions taken
Collaborates with suppliers to establish and maintain quality standards for incoming materials
Gains knowledge of design documents in order to identify potential quality problems to assist in developing constructability review reports
Develops performance of project site observations to ensure specifications and expectations are met and work is completed in a quality and timely manner
Develops comprehension of how to ensure compliance with industry standards, regulations, and company policies
Utilizes basic understanding of project Contract Documents
May provide coordination and oversight to the project specific quality plan
Attends pre-planning, pre-installation and progress meetings
Conducts regular walk-through observations of construction sites to ensure compliance with the contract documents, manufacturers’ instructions and industry standards
Investigates non-compliant conditions; confers with supervisor or other Quality team staff members to determine root cause and provide recommendations in work processes to eliminate reoccurrence
Utilizes internal quality assurance systems and tools to prepare reports for field superintendents, project managers and subcontractors detailing compliant and non-compliant quality conditions
Assists with the documentation of quality related information
May conduct basic constructability reviews under direct supervision
May help schedule and witness third party compliance inspections and performance verification testing
May assist in coordinating other JE Dunn teams, including VDC, Quality Group, Safety, Offsite prefabrication, and Self-Perform
Establish, maintain, and control the project documentation process for projects to support design coordination, construction execution, quality documentation, commissioning, turnover, and closeout.
Serve as the central point of coordination for document control processes across JE Dunn, the Owner, design partners, trade partners, suppliers, commissioning resources, and other project stakeholders.
Own implementation and execution of the Project Document Management Plan and related procedures in alignment with the Project Execution Plan, Project Specific Quality Plan, contract requirements, and Owner expectations.
Establish project-wide governance for document creation, review, approval, distribution, retention, revision control, permissions, metadata standards, and turnover requirements.
Administer and maintain approved project document management platforms, including Autodesk Forma, PIMS, Bluebeam, SharePoint, Teams, and other project systems.
Maintain organized, current, complete, traceable, searchable, and audit-ready project records, including drawings, specifications, submittals, RFIs, meeting minutes, correspondence, inspection records, test reports, CCRs, turnover documentation, quality records, and closeout deliverables.
Coordinate documentation requirements associated with CCRs, contractor requirements, quality verification records, punchlists, mechanical completion, MCNs, OCNs, system acceptance, care-custody-control transfer, and turnover readiness.
Lead development, tracking, validation, and compliance review of cTOPs, vTOPs, MCNs, OCNs, and supporting turnover documentation in alignment with approved deliverable matrices and Owner requirements.
Facilitate document workflow alignment among Design Management, Procurement, Project Controls, Quality, Construction, Commissioning, Automation, Turnover, Owner teams, vendors, subcontractors, and consultants.
Monitor document workflow performance, conduct routine audits, identify documentation risks or bottlenecks, implement corrective actions, and develop metrics, dashboards, and reporting tools for document performance and turnover readiness.