QIDP Coordinator Administrative Assistant

Texas Health & Human Services Commission•CARLSBAD, TX

12d•$2,829 - $3,946•Onsite

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Requirements

Knowledge in the use of printers, copiers, fax machines and phones
Knowledge of English grammar, spelling, punctuation
Skill in using a personal computer to create documents and reports.
Skill in the use of Microsoft Office systems to include TEAMs, Outlook, Excel, Word and PowerPoint.
Skill in using electronic records systems and/or databases.
Skill in clear, accurate, and timely documentation.
Skill in effective communication with individuals, families, and staff.
Ability to prepare and maintain records.
Ability to utilize and revise tracking systems and spreadsheets.
Ability to scribe/take notes during meetings using a laptop/computer.
Ability to quickly adapt to change.
Ability to communicate verbally and in writing in a clear, effective, and constructive manner.
Ability to work independently and organize/prioritize work.
Ability to organize information both orally and in writing.
Ability to understand and follow oral and written instructions.
Ability to work harmoniously, assertively, and professionally with staff at all levels and with Legally Authorized Representatives (LARs) and LIDDAs.
High School diploma or GED required.
At least two (2) years of experience in administrative support in an office, business, government, or professional setting.
Experience in scribing meetings and data input.
Experience working with Microsoft Outlook, Excel, Word, PowerPoint, TEAMs.

Nice To Haves

Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving license. Eligible driving record required based on HHSC Fleet Management policy.

Responsibilities

Providing routine administrative support for the Q-Coordinator and the QIDP Department.
Helps with supply inventory and ordering, scheduling and setting up meeting rooms for all ISP/Prep/Discovery meetings.
Inputting and updating tracking systems and spreadsheets for various categories related to the QIDP department.
Working cooperatively and professionally with other divisions and departments in a harmonious working relationship.
Assisting with preparations for the individuals’ meetings including, mailing invitations, scheduling meetings room, scheduling of the ISP and Prep Meetings each year and revise when needed.
Clerical Support with scribing/note taking for ISPs and other topics of ISPA meetings.
Inputting/updating trackers and spreadsheets for the QIDP Department.
Completing/updating ID/RC Assessments, ICAPs, and related documents for all new admissions, annually or when needed.
Ordering of supplies and creating work orders for items needed for the QIDP Department.
May train others including the ISPA Facilitator assistant on job duties to serve as a backup.
Works cooperatively and professionally with other departments, LARs, LIDDAs and other community stakeholders ensuring harmonious working relationships.