QA/QC Document Control Coordinator

CEC FACILITIES LLC•Canton, MS

2d•Onsite

About The Position

The QA/QC Document Control Coordinator supports the Quality and Commissioning Department by organizing, tracking, reviewing, and maintaining project quality documentation. The coordinator ensures inspection records, testing reports, equipment documentation, deficiencies, and turnover deliverables are complete, current, properly identified, and uploaded to approved project document-control systems. The role works with QA/QC Superintendents, Project Managers, field supervision, Energy Marshals, commissioning personnel, subcontractors, vendors, and third-party testing agencies. The coordinator does not approve technical installations, but verifies that required documentation has been received, completed, reviewed by the appropriate responsible party, and properly stored. The position may operate indoors or outdoors at active construction sites and in an office setting. It may involve exposure to extreme temperatures, weather, confined spaces, uneven or slippery surfaces, ladders, scaffolds, aerial lifts, catwalks, and typical construction-site hazards. The role may require travel and on-call availability for jobsite delays, emergencies, weather, and other issues. The employee must be able to work eight hours a day and 40 hours per week, with overtime as required, and interact professionally with customers and their representatives.

Requirements

High school diploma or equivalent.
Maintain confidential project and company information.
Experience with electronic document-management systems.
Proficiency with Microsoft Excel, Word, Outlook, and Adobe Acrobat.
Ability to organize and track a high volume of documents across multiple projects and manage competing priorities and deadlines.
Strong attention to detail and ability to identify missing or inconsistent information.
Strong written and verbal communication skills.
Ability to collaborate with field personnel, project management, subcontractors, vendors, and third-party testing agencies.
Ability to traverse and inspect all areas of a jobsite in all types of weather, including walking, climbing, reaching, bending, crawling, standing, or stretching.
Ability to regularly lift and/or move up to 50 pounds.
Ability to move about on foot regularly and sit for extended periods, including working at a computer.
Ability to work eight hours a day and 40 hours per week, with overtime as required, and be on-call as needed for jobsite delays, emergencies, weather, and other issues.
Ability to communicate effectively in writing and orally, including by telephone.
Normal or corrected vision and hearing; vision abilities include close, distance, color, peripheral vision, depth perception, and adjustment of focus.
Ability to wear personal protective equipment such as a hard hat, safety glasses, and safety vest as needed.
Ability to work professionally and courteously in the presence of customers and their representatives with little to no interference or disruption.

Nice To Haves

3+ years of administrative, document-control, construction, quality, or project-coordination experience preferred.

Responsibilities

Maintain QA/QC project folders and document-control systems in Autodesk Construction Cloud (ACC), SharePoint, or other approved platforms.
Upload, organize, name, and archive quality documentation using established company naming conventions.
Maintain current and historical revisions of checklists, drawings, procedures, reports, forms, and equipment documentation; identify and rectify outdated documents used in the field.
Verify documents are legible, correctly identified, and associated with the proper project, building, area, system, and equipment tag.
Track completion of QA/QC inspection checklists and review submissions for required fields, signatures, photographs, comments, and supporting documentation.
Maintain inspection logs by project, system, area, and equipment type, ensuring supporting materials such as photographs are labeled and attached in the system.
Track First-of-Kind, installation, material-receiving, pre-energization, and final acceptance inspections.
Track receipt and completion of testing and energization documentation, including NETA reports, insulation resistance and megger tests, torque verification, cable testing, grounding and bonding tests, breaker testing and settings, and manufacturer startup reports; verify completeness before equipment is presented for energization-readiness review.
Maintain documentation status reports identifying missing, incomplete, rejected, or overdue testing records, and coordinate with relevant project teams to resolve gaps.
Organize manufacturer documentation, approved submittals, startup forms, warranties, test reports, and inspection records.
Assist with development of system and equipment turnover packages and verify required documentation is included before submission.
Enter and maintain punch-list items, nonconformance reports, corrective action reports, quality observations, and lessons learned in the tracking system, including responsible parties, due dates, photographs, and closure documentation.
Verify closed deficiencies have acceptable correction documentation and prepare reports identifying aging or overdue quality issues.
Provide project leadership with summaries of completed inspections, outstanding reports, open deficiencies, and turnover status.
Support QA/QC Superintendents with checklist creation, document retrieval, report preparation, and ACC administration.
Support internal quality audits by retrieving records and demonstrating document traceability.