QA Compliance Specialist

ProCaps Labs•Henderson, NV

2d•Hybrid

About The Position

The QA Compliance Specialist supports quality assurance and compliance activities, such as assisting with product documentation, label and Supplement Facts review support, batch documentation readiness, internal audit preparation, and other tasks. This position works cross-functionally with Quality Assurance, Quality Control, and across departments to help ensure quality records and compliance-related activities are accurate, complete, current, and operationally ready. The role is responsible for coordinating, tracking, reviewing for completeness, and escalating quality-related activities in accordance with company procedures, cGMP requirements, customer requirements, and applicable regulatory expectations for food and dietary supplement manufacturing.

Requirements

High school diploma or equivalent required
Good computer skills, proficient in Microsoft Office, including Word, Excel, Outlook, and related business systems
Ability to learn and use in-house computer programs including PCLe, MES, ERP, document control, or electronic quality systems as assigned
Detail-oriented, with the ability to review documents for completeness, consistency, accuracy, and alignment with approved requirements
Strong written and verbal communication skills, with ability to read, interpret, and communicate technical and quality information
Ability to organize multiple priorities, track open action items, follow up with stakeholders, escalate issues appropriately, and work independently while following established procedures and management direction
Must be able to work overtime or on weekends as needed

Nice To Haves

Associate or bachelor’s degree in science, food science, nutrition, or related field preferred
Minimum of 1–3 years of experience in Quality Assurance, Quality Control, Regulatory, Compliance, Document Control, or manufacturing support within a dietary supplement, food, or other FDA-regulated manufacturing environment preferred
Working knowledge of cGMP documentation practices, controlled records, product specifications, supplier qualification, internal audits, and quality systems preferred
Experience supporting label review, Supplement Facts review, product specifications, MMRs, batch records, customer compliance documentation, or supplier qualification documentation preferred
Familiarity with 21 CFR Part 111 dietary supplement cGMP requirements preferred

Responsibilities

Manage, execute, and/or assist with review of Supplement Facts panels, labels, QA/QC specifications, product specifications, Master Manufacturing Records, batch tickets, required attachments, and related product or production documentation to ensure completeness, accuracy, alignment with approved requirements, and production readiness
Maintain and assist in managing the approved suppliers/vendors, supplier qualification files, supplier review records, and supplier status tracking, including follow-up on missing, expired, or updated supplier documentation
Assist with Amazon compliance documentation and requests, and related quality or regulatory information requests
Review and coordinate quarantine material, destruction lists and related quality tracking records; including holds, releases, rejections, returns, destruction activities, and pending disposition activities
Assist with Material Review Board activities by preparing documentation, compiling supporting records, tracking decisions, monitoring action items, and following up on assigned closure activities
Assist in planning, preparing, executing, documenting, and following up on internal audits in accordance with the internal audit schedule and company procedures
Input, maintain, and verify quality-related data in MES, ERP, PCLe, document control systems, or other electronic quality systems as assigned
Escalate quality, compliance, documentation, supplier, labeling, batch record, quarantine, audit, or MRB concerns to QA management as appropriate
Perform other duties and responsibilities as assigned

Benefits

A starting pay of $28.37 an hour! DOE
Top-Tier Medical, Dental & Vision Coverage – $0 cost when you qualify for our Wellness Program
Generous Paid Time Off – includes 8 paid company holidays
401(k) with Company Match – up to 4.5%
100% Company-Paid Life Insurance
100% Company-Paid Short-Term Disability Insurance
Gym Membership Reimbursement
Monthly Vitamin Allowance + Employee Discounts on Products
Company-Funded Health Savings Account (HSA) – $1,600 annually
Cash Bonuses Through Employee Referral Program
Optional Pet Insurance Available