Purchasing Technician #192

Stockton Unified School District•Stockton, CA

5d•Onsite

About The Position

Stockton Unified School District (SUSD) is seeking a Purchasing Technician to perform a variety of clerical duties related to the purchasing of services, supplies, and equipment for the District. This role involves preparing, reviewing, verifying, and processing purchasing forms and documents, as well as obtaining pricing and related purchasing data. The Purchasing Technician will work under the direction of the Manager-Purchasing and Warehouse and receive technical guidance from Buyer positions. SUSD is a large school district in California, serving approximately 38,000 PK-12th grade students and adults, with a mission to graduate every student college, career, and community ready.

Requirements

Graduation from high school and three years clerical accounting experience.
Type or input data at 45 words per minute from clear copy.
Add, subtract, multiply and divide quickly and accurately.
Understand and follow oral and written instructions.
Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described.

Nice To Haves

Basic accounting practices, procedures and terminology.
Modern office practices, procedures and equipment.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Operation of a computer and assigned software.
Record-keeping and report preparation techniques.
Mathematical computations.

Responsibilities

Perform a variety of clerical duties related to the purchasing of services, supplies and equipment for the District; assure purchasing activities comply with established guidelines and regulations.
Receive, review and process purchase requisitions; assure accuracy and completeness of order information and proper signatures; inspect orders for accuracy and completeness regarding account coding and cost calculations.
Contact vendors to obtain quotes, pricing, product information and related purchasing data; verify pricing and purchase order information as necessary; modify and cancel purchase orders as necessary; follow up on delayed shipments, discrepancies and damaged deliveries.
Input purchase order information into an assigned computer system including delivery address, discounts, account coding, purchase amounts, product quantity and other required data; generate purchase orders and submit for approval as necessary; maintain automated records as appropriate.
Prepare and maintain a variety of records and reports related to purchase orders, expenditures and assigned activities; maintain and update vendor catalogues and files.
Initiate and receive phone calls concerning various purchasing functions; respond to inquiries and provide information concerning purchase orders, on-line requisitions and the procurement of equipment, supplies and materials.
Communicate with other departments, vendors and staff to exchange information and coordinate activities; follow up with departments to verify information and receipt of orders; contact administrator to obtain approval on price increases and product changes.
Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
Prepare a variety of correspondence related to the purchasing function including memoranda, bulletins and cancellation notices.
Attend a variety of assigned meetings.
Maintain regular and prompt attendance in the work place.