Purchasing Support Specialist

Empower AI Inc.•Quantico, VA

3d•$65,600 - $101,540•Hybrid

About The Position

Empower AI is seeking a motivated Purchasing Support Specialist to analyze requirements, evaluate vendors, and prepare compliant purchase actions for pre-approved IT materials on an enterprise IT Customer Support Services program supporting a Department of War agency. All purchases run through the Government's Request to Initiate Purchase (RIP) process under a materials-only T&M CLIN with a not-to-exceed ceiling, so the specialist evaluates each request for completeness and eligibility, compares vendor quotes and determines the recommended source with price reasonableness documentation, decides when the expedited process applies, analyzes consumption data for bench stock replenishment, and identifies restrictive supplier terms for referral. The role learns Federal procurement compliance from the ground up alongside the Procurement Analyst and the Government's approving officials. This is a salaried, FLSA-exempt position in which you will independently analyze situations, determine the appropriate course of action, and exercise discretion and independent judgment on matters of significance to the program and its customers. THIS IS A HYBRID ROLE BASED IN QUANTICO, VA (RKB) WITH REMOTE WORK ELIGIBILITY AND UP TO 10% OF TRAVEL INVOLVED.

Requirements

Bachelor's degree and 0 years of related experience (an Associate's degree with 2 years of related experience, or 4 years of related experience in lieu of a degree, may be substituted).
Must be a U.S. Citizen.
Must have an Active Secret Clearance (favorably adjudicated T3/T3R) to start.
Must be willing and able to obtain Top Secret eligibility after start, if required by mission needs.
Must be within investigation scope and/or currently enrolled in Continuous Evaluation / Continuous Vetting.
Demonstrated ability to work independently, analyze problems, determine the appropriate course of action, and exercise discretion and independent judgment with limited day-to-day supervision.
Experience or demonstrated aptitude in purchasing, procurement support, supply, or administrative analysis; coursework in business, supply chain, or acquisition is a plus.
Proficiency with Microsoft Excel, Word, and Outlook and the ability to maintain accurate trackers and files.
Strong attention to detail, organizational skills, and the ability to manage many concurrent actions with deadlines.
Basic understanding of purchasing fundamentals: quotes, price comparison, purchase orders, receiving, and invoices.
Strong written and verbal communication skills for working with vendors, technical staff, and Government officials.
Ability to follow approval processes precisely and never initiate a purchase without formal approval.

Nice To Haves

NCMA CCCM/CFCM coursework, DAU acquisition coursework, or APICS/ASCM CPIM/CSCP progress.
Familiarity with Federal procurement basics (FAR, price reasonableness, GSA Schedules, NASA SEWP, or similar vehicles).
Experience supporting Department of War (DoW), DoD, or other Federal IT programs.
Familiarity with IT hardware and software products and licensing models.
Familiarity with WAWF/PIEE and invoicing support.
Interest in growing into procurement analysis, contracts, or asset/lifecycle management roles.

Responsibilities

Analyze IT materials requests to determine completeness, specification clarity, and alignment with pre-approved categories, and prepare Request to Initiate Purchase (RIP) packages with justifications, quotes, and supporting documentation for Government approval.
Solicit and evaluate vendor quotes, compare pricing, terms, delivery, and compliance, determine the recommended source, and prepare price reasonableness documentation using Government-approved procurement vehicles when directed.
Assess the urgency of break/fix and mission-critical requirements, determine when the expedited RIP process applies, and prepare expedited RIPs with justification within 24 hours of requirement identification.
Analyze bench stock consumption data and requester input to determine replenishment needs and prepare the consolidated replenishment RIP for Government concurrence.
Track every RIP action through the acquisition lifecycle, identify delays and risks to delivery, determine follow-up actions with vendors and approvers, and maintain the RIP tracker for the monthly RIP Status Update.
Review commercial supplier agreements and license terms, identify potentially restrictive or non-compliant provisions, and refer them with analysis to the Procurement Analyst and Contracting Officer prior to purchase.
Place approved orders, monitor delivery, evaluate receiving discrepancies with logistics, determine resolution actions with vendors, and assemble invoices and receipts supporting reimbursement documentation.
Analyze spending against the IT Materials CLIN NTE ceiling, maintain procurement files and vendor records, and recommend process improvements to procurement standard operating procedures.