Purchasing Specialist

Victorinox Swiss Army, Inc•Monroe, CT

About The Position

The Purchasing Specialist is responsible for executing the purchase plan to ensure uninterrupted supply of materials, packaging, and finished goods. This role utilizes SAP to generate buy plans, create and manage purchase orders, track supplier commitments, monitor inbound shipments, and maintain accurate delivery information. The Purchasing Specialist serves as a key point of contact with suppliers, ensuring timely communication and proactive resolution of supply issues.

Requirements

Requires a Bachelor’s Degree or equivalent work experience
2+ years of purchasing, procurement, supply planning or inventory management experience.
Excellent MRP (SAP Required), scheduling, capacity management and organizational skills
Excellent analytical and communication skills
Proficient in MS Excel and intermediate level experience with other MS Office applications
Detail orientated with the ability to manage multiple priorities
Ability to work and communicate in a team environment

Responsibilities

Generate and review buy plans from SAP to identify purchasing requirements.
Create and release purchase orders based on approved buy plans and inventory requirements.
Ensure purchase orders are placed in a timely manner to support production and customer demand.
Monitor open purchase orders and manage order status throughout the procurement lifecycle.
Maintain Master Inventory tracker and work with Sales planning on issues, alerts, shortfalls.
Act as the primary day-to-day contact for assigned suppliers.
Obtain and track supplier order acknowledgements to confirm quantities, pricing, and delivery dates.
Follow up with suppliers on late acknowledgements, shipment delays, and order discrepancies.
Maintain effective working relationships with suppliers to support service, quality, and supply objectives.
Monitor supplier production schedules and shipment status to ensure on-time delivery.
Communicate supply risks, shortages, and delays that may impact customer orders.
Proactively identify potential supply disruptions and communicate risks to internal stakeholders.
Coordinate with suppliers and internal logistics team to resolve delivery issues.
Track inbound shipments and provide visibility to expected arrival dates.
Maintain accurate purchase order information within SAP.
Update confirmed delivery dates and supplier commitments in SAP based on order acknowledgements and shipment updates.
Ensure system data integrity to support accurate inventory planning and reporting.
Review and reconcile open order reports to maintain accurate supply visibility.