A&G - Purchasing Supervisor

Ojai Valley Inn & Spa•Ojai, CA

6d•Onsite

About The Position

The Purchasing Supervisor oversees a team that consists of laundry attendants and delivery clerks. The team is tasked with receiving, tracking, and applying invoices for all linen, food, beverage, retail items, mail and packages that enter the hotel. Leads the team in conducting detailed inventory for the purchasing storeroom and the retail team. Maintains communication with vendors to verify quality, quantity and price against approved standards. Assists the Purchasing Director in maintaining internal controls for purchasing and receiving. Also assists in maintaining complete and accurate records of all hotel purchases, receiving and outgoing goods. Leads by example, ensuring standards are consistently met and upheld to promote a smooth operation of the Purchasing Department.

Requirements

A minimum of two (2) years experience in a similar or related field and at least one year managing retail inventory experience.
Proficiency in reading, writing, and speaking the English language.
Valid drivers license with a clean driving record.
Sufficient knowledge of arithmetic in order to accurately compute mathematical calculations including the use of percentages.
Familiarity with Adaco or similar purchasing/inventory management systems.
Proficient in Windows based computer systems to include Microsoft Word, Excel, and Google Apps.
Proven time management skills and techniques to prioritize projects and assignments, meet deadlines.
Track record of promoting positive business relationships while maintaining a necessary assertiveness.
Proven ability to perform repetitive tasks with a high level of accuracy and organization.
Ability to exude a warm and sincere approach to guest, vendor and associate service.
Ability to multi task while maintaining a hospitable and professional demeanor.
Ability to focus attention to details, follow up, remain well organized and be a self-starter.
Proven ability to manage multiple projects and processes at a time.
Thrive in a team environment.
Think clearly, quickly and make concise decisions.
Enjoy working in a fast-paced environment.
Communicate decisively the protocols and needs to execute this position consistently.
Professionally exhibit an understanding and be proficient in computer skills including Microsoft word, Excel, Google Apps, and purchasing systems.
Professionally represent and resolve challenges and opportunities that exist in line with all OVI standards.
Develop partnerships and productive relationships with internal OVI associates, manager, and vendors.
Be able to multi-task and manage multiple projects such as inventory process, purchase order management.

Nice To Haves

Previous experience in hospitality, retail or food service distribution.
Experience working with Adaco
Basic understanding of safety principles.
Ability to communicate in second language, preferably Spanish.

Responsibilities

Receive and review products being delivered for proper quality, quantity and pricing.
Oversee the organization and maintenance of the storeroom and retail goods, stocking shelves, maintaining par levels and rotation of all products on a first in first out (FIFO) basis.
Supervise and participate in storeroom/retail inventory and data entry.
Oversee the Warehouse Manager & Storeroom Delivery Clerks to include scheduling, work assignments, coaching, counseling, discipline, and evaluations.
Oversee the receiving of retail shipments, verifying quantity, quality and price and turning away damaged goods.
Track and properly process received items and maintain organization of invoices for received products using the Adaco System.
Run reports for outlet receiving, analysis and review, and verification of goods and products.
Manage accounting aspects of inventory, process completion and cost reporting.
Participate in, perform and supervise storeroom inventory and data entry according to standards.
Maintain discretion and confidentiality of all guests and pertinent hotel information.
Ensure proper security and accessibility to storeroom.
Promote and enforce standards of excellence and professionalism within the department.