Purchasing Specialist

Ascent Classical Academy of Northern Colorado • Windsor, CO

4d • Onsite

About The Position

The Purchasing Specialist (PS) serves a key customer service role in supporting the campus leader, faculty, and staff to ensure the school's smooth operation, primarily in purchasing, returns, revenue tracking, and other financial tasks. The PS ensures school alignment with the mission and vision of Ascent Classical Academy of Northern Colorado, legal compliance, and financial best practices in purchasing. One primary area of support to school staff is exemplified by the collaborative team-oriented approach to projects between the Purchasing Specialist, the Inventory Finance Specialist, and other Finance staff. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He or she will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Requirements

• Associate's degree or equivalent preferred
• Well-organized
• Analytical mind
• Commercial and business awareness
• Demonstrate proficiency in both written and spoken English to effectively perform their job responsibilities and communicate in the workplace
• Keen eye for detail and desire to probe further into data
• Ability to stick to time constraints
• Precise, edifying, and moderate speech
• Contribute to a collegial faculty across the school
• Sensitivity, confidentiality, and professionalism
• Patience, reliability, and a positive attitude
• Willingness to take responsibility for being on time and maintaining attendance as an essential part of job performance
• Initiative and effort
• Adherence and loyalty to the school and ACA's mission and vision and adherence to all school policies
• Excellent interpersonal, oral, and written communication skills
• Proven ability to work in a fast-paced and deadline-oriented environment
• Ability to develop positive and professional relationships with students, parents, and colleagues
• Creative problem-solving skills
• Ensure prompt, courteous, and superior customer service of the school's faculty, staff, administration, students and families
• Must be able to lift up to 35 pounds
• Specific vision abilities required by this job include close vision requirements due to computer work
• Ability to stand, sit, and regularly use hands and fingers to operate a computer for extended period
• Mandatory Background Checks: In alignment with our commitment to student safety, all candidates are required to undergo a comprehensive background check, which includes reviewing criminal records and may require fingerprinting. Please be aware that certain findings in the background check may disqualify a candidate from employment in a school setting. These may include, but are not limited to: Convictions for violent crimes, such as assault or domestic violence. Convictions for offenses against children, including abuse or endangerment. Drug-related offenses, particularly those involving the distribution or trafficking of controlled substances. Certain felony convictions, depending on their nature and recency. History of certain misdemeanors that may raise concerns about a candidate's suitability for working in an educational environment. Submission of this application signifies your consent to this process and understanding of these criteria
• Verification of Qualifications: For roles that demand specific qualifications or certifications (such as teaching credentials), you will be asked to provide verifiable proof. We also conduct reference checks to validate your professional history and qualifications
• Adherence to Colorado Education Laws: Our recruitment process strictly follows the guidelines and regulations set forth by the Colorado Department of Education. We expect all applicants to be familiar with and adhere to these standards.
• This employer utilizes E-Verify

Responsibilities

• Entering Purchase Orders, being aware of grant-related items, of both items to receive as well as non-receivable items (electric bills, recurring services, etc.)
• Placing Orders and, when necessary, picking up items from stores/vendors, managing orders during breaks
• Manage Shipping Returns and order errors , and process refunds
• Track down and enter Credit Card Receipts and Bills into the financial workflow
• Adhering to procedure and policy execution, ensure financial records and documents are accurate to support the preparation, coordination, execution, and reporting of the annual financial audit
• Collaborate with (and receive collaboration from) the Inventory Finance Specialist, other Finance staff , school staff, and leadership on purchasing items (i.e. delegate for Grant-related activities) and on other financial tasks
• Collect and file Vendor documents according to the financial workflow (contracts, w9s, invoices, credit card receives)
• Managing all aspects of revenue collection including but not limited to, petty cash, online revenue collection portal (RevTrak), cash/check deposits, online revenue tracking and follow up with staff/families, processing refunds
• Distributing appropriate financial reports to appropriate Ascent staff
• Demonstrate consistent and reliable attendance by adhering to assigned work hours, reporting on time, and following proper procedures for absences or tardiness to ensure minimal disruption to students, colleagues, and school operations
• Complete and document all training assigned by their direct supervisor promptly and with accuracy
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree