Purchasing Specialist

Ascent Classical Academy of Northern Colorado•Fort Collins, CO

4d•Onsite

About The Position

The Purchasing Specialist (PS) serves a key customer service role in supporting the campus leader, faculty, and staff to ensure the school's smooth operation, primarily in purchasing, returns, revenue tracking, and other financial tasks. The PS ensures school alignment with the mission and vision of Ascent Classical Academy of Northern Colorado, legal compliance, and financial best practices in purchasing. One primary area of support to school staff is exemplified by the collaborative team-oriented approach to projects between the Purchasing Specialist, the Inventory Finance Specialist, and other Finance staff. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. He or she will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Requirements

Associate's degree or equivalent preferred
Well-organized
Analytical mind
Commercial and business awareness
Demonstrate proficiency in both written and spoken English to effectively perform their job responsibilities and communicate in the workplace
Keen eye for detail and desire to probe further into data
Ability to stick to time constraints
Precise, edifying, and moderate speech
Contribute to a collegial faculty across the school
Sensitivity, confidentiality, and professionalism
Patience, reliability, and a positive attitude
Willingness to take responsibility for being on time and maintaining attendance as an essential part of job performance
Initiative and effort
Adherence and loyalty to the school and ACA's mission and vision and adherence to all school policies
Excellent interpersonal, oral, and written communication skills
Proven ability to work in a fast-paced and deadline-oriented environment
Ability to develop positive and professional relationships with students, parents, and colleagues
Creative problem-solving skills
Ensure prompt, courteous, and superior customer service of the school's faculty, staff, administration, students and families

Responsibilities

Entering Purchase Orders, being aware of grant-related items, of both items to receive as well as non-receivable items (electric bills, recurring services, etc.)
Placing Orders and, when necessary, picking up items from stores/vendors, managing orders during breaks
Manage Shipping Returns and order errors, and process refunds
Track down and enter Credit Card Receipts and Bills into the financial workflow
Adhering to procedure and policy execution, ensure financial records and documents are accurate to support the preparation, coordination, execution, and reporting of the annual financial audit
Collaborate with (and receive collaboration from) the Inventory Finance Specialist, other Finance staff, school staff, and leadership on purchasing items (i.e. delegate for Grant-related activities) and on other financial tasks
Collect and file Vendor documents according to the financial workflow (contracts, w9s, invoices, credit card receives)
Managing all aspects of revenue collection including but not limited to, petty cash, online revenue collection portal (RevTrak), cash/check deposits, online revenue tracking and follow up with staff/families, processing refunds
Distributing appropriate financial reports to appropriate Ascent staff
Demonstrate consistent and reliable attendance by adhering to assigned work hours, reporting on time, and following proper procedures for absences or tardiness to ensure minimal disruption to students, colleagues, and school operations
Complete and document all training assigned by their direct supervisor promptly and with accuracy
Other duties as assigned