Financial Planning & Analysis - Purchasing Specialist

Workforce Development•Belle River, ON

1d•CA$39 - CA$45•Onsite

About The Position

The Purchasing Specialist will manage and provide accurate coordinate procurement activities for the Municipality in accordance with competitive bidding law, current regulations, the Municipality’s Purchasing By-law and industry best practices. The Purchasing Specialist will ensure fairness, transparency and openness in public procurement opportunities including disposition of Municipal assets. The Purchasing Specialist will also be responsible for maintaining the on-line bidding system including vendor performance and contract management as well as assisting in various aspects of municipal finance and analysis including assisting in completing grant applications and reporting requirements.

Requirements

Must have a degree from a recognized University degree or 3 year College diploma in Business Administration specializing in purchasing, accounting or a related field
Minimum of 3 years demonstrated experience working in a Purchasing, preferably in a Municipal sector setting
Must have a Professional Buyer’s designation from the Ontario Public Buyers Association (OPBA) or Supply Chain Management Professional
Must be proficient in the use of the Microsoft Suite of Products, including Word and Excel
Attention to detail and accuracy, and ability to multi-task and thrive in a fast-paced environment
Valid Ontario Class “G” driver’s license and reliable vehicle for use on corporate business
Possess Criminal Sector Check with results satisfactory to the Municipality

Nice To Haves

Experience in bids and tenders software is an asset
Certified Public Procurement Specialist (CPPO) designation is an asset
Certified Professional Public Buyer (CPPB) designation is an asset
Knowledge of procurement best practices and processes, and familiarity with related legislation would be an asset
Maintains knowledge of current customs excise and sales tax regulations
Knowledge of the Occupational Health and Safety Act and Health and Safety guidelines

Responsibilities

Continuous review and recommending enhancements to the procurement policy and procedures to ensure compatibility with current legislation and best practices in procurement, tendering, and contracting
Ensure compliance with procurement policy and procedures, monitoring and overseeing Corporate procurement practices
Identify and implement opportunities for continuous improvement in procurement related- processes and practices to improve efficiency and enhance effectiveness
Provide support in developing policies, procedures, templates and strategies for departments to fulfill their purchasing obligations
Support and coordinate procurement activities across all departments, including the management of all contracts and agreements and administering the bids and tenders solicitation through the Town’s bids & tenders process
Review all procurement documents for consistency, accountability, and transparency in procurement
Evaluate the required legislative licensing, insurance coverage, bonding and certifications, and ensure they are contained and maintained throughout the contract
Manage bid and tender solicitation (including on the Municipality's website and/or other electronic advertising mechanisms)
Facilitate and assist departments with the evaluation, recommendation, and award process in accordance with the Municipality's Procurement By-Law, legislation, and best practices
Request, receive and review documentation such as legal agreements, WSIB certificates, insurance certificates, bonds, etc. and determine acceptability
Prepare all paperwork for contract award and coordinate obtaining all necessary documentation identified in the tender document
Assist with the collection of data and information required for grant applications and reporting requirements
Monitor grant timelines and reporting requirements to ensure compliance
Responsible for continuous contract administration including monitoring vendor performance and capability, resolution of disputes, breach of terms and conditions including non- performance
Develop and maintain filing procedures for corporate purchasing documentation
Manage insurance renewals
Financial analysis as required
Perform other duties as assigned