Purchasing Specialist

Transcat•Burnsville, MN

10d•Onsite

About The Position

The Purchasing Specialist will serve as a conduit for information between operations, sales, vendors, and the customer. The successful candidate completes customer requests, prepares estimates, secures customer approvals, creates vendor purchase orders, escalates customer issues as needed, supports issue resolution, and provides fast, consistent service to customers. The ideal candidate is comfortable with independent decisions, proactively communicating with customers, and prioritizing work with minimal supervision.

Requirements

Strong verbal and written communication skills with the ability to provide timely updates to customers, vendors, and internal teams
Proficiency in Microsoft Excel and Microsoft Office Suite for tracking orders, maintaining records, and communicating with internal and external stakeholders
Ability to work collaboratively with cross-functional teams and independently with minimal supervision
Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy
High school diploma or GED required
One year of related experience or training preferred
Equivalent combinations of education and experience will be considered

Nice To Haves

Experience with IndySoft is preferred
Experience working in a technical, calibration, repair, or service environment
Experience using LIMS, ERP systems, or vendor portals
Experience in a technical environment preferred

Responsibilities

Manage sublet order processing workflows in LIMS and ERP systems to meet customer commitments
Email customers with estimates, obtain purchase order numbers and approvals, and document information in business systems
Communicate clearly with customers and internal partners regarding the status of third-party repair and calibration services
Follow up with vendors to expedite service, provide status updates, and resolve problems, ensuring equipment is returned with all requirements met
Maintain accurate, complete, and up-to-date department files and records on a timely basis
Utilize vendor portals to facilitate third-party calibration and repair services
Prepare vendor paperwork as required to facilitate third-party calibration and repair services
Prepare customer paperwork for shipments as required
Relay general technical information to customers
Generate purchase orders for repairs, parts, and services as needed
Actively support the company mission, goals, programs, and policies
Work in accordance with company policies and procedures and generally accepted business and technical standards
Safeguard Company and customer equipment, material and information learned in execution of duties
Maintain a positive and professional work environment in a supportive team environment