Purchasing Specialist

Metropolitan Ministries•Tampa, FL

1d•Onsite

About The Position

This position will perform a wide range of administrative and accounting support tasks and is responsible for managing purchasing requests for the organization. Essential Responsibilities: Process purchase orders, organize and confirm delivery of goods. Receive and review vendor packing slips as applicable. Manage purchasing queue and process requests in SAP Concur within 48 hours of approval. Review requests for proper coding and that all proper documentation is attached. Coordinate with vendors and logistics team for the delivery of goods. Verify delivery of goods. Receive and review vendor packing slips. Resolve any purchasing and delivery discrepancies. Request replacement products or refunds as needed. Work with accounts payable staff to resolve invoice discrepancies. Responsible for reconciling purchasing card statement and submitting documentation to the Senior Accountant weekly. Process blanket PO’s for the organization contracts, leases, utilities, etc. Confirm with vendor that orders have been processed within 24 hours of releasing the PO. Monitor purchasing email and respond to messages within 24 hours. Support purchasing policy and assist staff as needed. Provide organizational support to the Finance and Accounting department as needed. Support the Holiday Center Operation as directed. Meet personal goals and actively contribute to the achievement of team and organizational targets/goals as stated on the KPI and in the annual plan. Support the Finance Team in any other tasks as assigned.

Requirements

High School diploma or GED with 3+ years’ experience as a purchasing specialist or in a similar role.
Experience with purchasing, accounts payable, purchase orders and/or ability to continue the development of these areas.
Strong analytical thinking and problem-solving skills.
Superior organization and time management skills with ability to remain focused on deadline with several distractions.
Excellent computer and clerical skills to match needs of position in Microsoft Office Suite to include Power Point, Word, and Excel spreadsheet.
Must have professional English communication skills both written and oral.
Excellent interpersonal and negotiation skills.
Must be able to communicate effectively in English.
Computer literate with a working knowledge of web-based research tools and Microsoft Office.
Ability to effectively use computer equipment: monitor, keyboard, mouse, and other computer-related peripherals.
Self-motivated, ability to multi-task/manage many projects simultaneously, and shift priorities as needed.
Must be able to work independently and be a team player.
Works well under pressure and meets deadlines.
Time management skills in a fast-paced environment.
Requires heart for ministry and comfort working with poor and homeless families and individuals.
Requires understanding of poverty, a high degree of maturity, strong inter-personal skills and the ability to work with low socio-economic and diverse populations facing crisis situations in a professional and diplomatic manner.
Knowledge of community resources available to homeless population.
Must demonstrate maturity and sensitivity to issues of faith, culture, and other sources of diversity.
Ability to work as part of a team within a multi-disciplinary framework.
Hearing and speaking ability which allows for effective oral communication of information; physical, emotional, and spiritual stamina to handle job-related issues and stress.
Must demonstrate legal authorization to work in the United States.
Must pass applicable pre-employment background screening procedures.

Nice To Haves

Associate degree or higher in Business Administration, Supply Chain Management, or a similar field is preferred.

Responsibilities

Process purchase orders, organize and confirm delivery of goods.
Receive and review vendor packing slips as applicable.
Manage purchasing queue and process requests in SAP Concur within 48 hours of approval.
Review requests for proper coding and that all proper documentation is attached.
Coordinate with vendors and logistics team for the delivery of goods.
Verify delivery of goods.
Receive and review vendor packing slips.
Resolve any purchasing and delivery discrepancies.
Request replacement products or refunds as needed.
Work with accounts payable staff to resolve invoice discrepancies.
Reconcile purchasing card statement and submit documentation to the Senior Accountant weekly.
Process blanket PO’s for the organization contracts, leases, utilities, etc.
Confirm with vendor that orders have been processed within 24 hours of releasing the PO.
Monitor purchasing email and respond to messages within 24 hours.
Support purchasing policy and assist staff as needed.
Provide organizational support to the Finance and Accounting department as needed.
Support the Holiday Center Operation as directed.
Meet personal goals and actively contribute to the achievement of team and organizational targets/goals as stated on the KPI and in the annual plan.
Support the Finance Team in any other tasks as assigned.

Benefits

Group health, vision, and dental coverage at affordable rates, along with family coverage if you choose to purchase it.
Preventative care is 100% covered (free) on all plans.
PTO is offered to full-time and part-time employees.
11 days of PTO and 10 paid holidays annually.
Option to participate in the 401K plan with employer match.
$15,000 in employee Life Insurance paid for by Metropolitan Ministries.
Employee Assistance Program
Option to participate in supplemental group insurance plans at affordable rates.
Tuition reimbursement program
Training and career development.
Discounted membership at the YMCA.