Purchasing Specialist

Texas A&M University System•Corpus Christi, TX

1d•$35,922•Onsite

About The Position

The Purchasing Specialist assists in managing all aspects, to include TAMU System, State and local policies and procedures related to the Travel and Non-Travel Programs, one-card and declining balance cards, Voyager Fleet fuel and maintenance credit cards, student travel, foreign travel, and cash advance allowances. The Procurement Specialist will assist with travel and non-travel inquiries, and assist in resolving issues, conduct monthly reconciliations, prepare and disseminate assigned and/or requested reports. Review and update departmental guidebooks and web pages. Conduct training as needed.

Requirements

High School Diploma / GED
Two (2) years of clerical, accounts payable, or related professional experience.
Intermediate skills in Microsoft Office (Excel, Word, PowerPoint, and Outlook)
Excellent written and verbal communications and customer service skills.

Nice To Haves

Associates degree in Business, Accounting, or closely related field, or specialized/technical training with some college courses
Experience in clerical work in a University or State Purchasing department.
Experience with e-Travel/Emburse, Manner, Cascade, Visual Compliance, Outlook email system, FAMIS, or similar automated system.

Responsibilities

Monitor and review all foreign travel requests for accuracy of required documentation, verify and attach Cultural Insurance Services International Insurance (CISI), and process visual compliance. Ensure required TrainTraq courses are complete.
Monitor and review all student travel packets for accuracy and required documentation related to the student travel packet. Update Laserfiche, Excel spreadsheet, and student travel log. Coordinate with department and UPD to obtain driving clearance, when necessary. Communicate any findings with the department.
Review One-Card and Declining Balance (DBAL) applications for accuracy and required information. Order new cards through the credit card bank software, prepare One-Card and DBal Receipt and Cardholder Agreement forms for distribution to cardholders. Update required spreadsheets in Laserfiche.
Assist cardholders with declines or credit card issues.
Responsible for updating credit limit (increase/decrease) as requested by department. Cancel DBal credit cards upon return of trip.
Review and monitor Amazon Business account applications, maintain and update user and group accounts.
Perform monthly reconciliation of Emburse unallowed charges for Travel and non-travel, and cash advance allowances.
Review and disseminate past due transactions to department on a weekly basis to reduce the number of outstanding items. Assist departments with inquiries related to outstanding transactions.
Review backup and prepare payment request for Voyager/US Bank Fleet Management System.
Responsible for maintaining inventory data updated with new and deleted vehicles in the Voyager Fleet Management System. Coordinate with departments, audit and research declined issues, revise credit limits as requested by department(s).
Review and verify travel and non-travel reimbursement requests.
Disseminate monthly outstanding reconciliation reports to departments. Assist departments with inquiries related to past due transactions.
Maintain Voyager Fleet Management data and submit quarterly inventory reports to the State.
Complete, provide, and disseminate monthly reports to Administration.
Act as a backup for Purchasing Department front office; answer phones, greet visitors, and forward email inquiries to appropriate individuals.
Monitor Travel and Non-Travel and other assigned email inbox.
Conduct training as needed; one-on-one or scheduled quarterly training.
Perform other duties as necessary and/or assigned.

Benefits

Medical ($0 - $30 per month for Employee Only coverage after university contribution)
Up to 83% of premium covered by the university for Employee and Spouse, Employee and Children, Employee and Family coverage
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
On-campus wellness opportunities
Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Public Loan Forgiveness
Book scholarships
100% tuition coverage for up to 18 credit hours per fiscal year
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.