Purchasing Specialist

Aston Carter•Greenfield, IN

10d•$27 - $31•Onsite

About The Position

The Purchasing Specialist manages high-volume purchase order processing and supports end-to-end procurement activities to ensure uninterrupted material availability for production and projects. This role requires meticulous data entry, strong collaboration with cross-functional teams, and proactive communication with suppliers and internal stakeholders to maintain accurate orders, resolve issues, and support continuous improvement in procurement performance.

Requirements

5–8 years of purchasing or buying experience, preferably in a high-volume, manufacturing or production-oriented environment.
Experience working with ERP systems; familiarity with D365 is highly desirable.
Proficiency with SAP for managing purchase orders and material master data.
Strong communication skills with the ability to interact professionally with internal stakeholders and external suppliers, providing clear updates on orders and issues.
Ability to follow standard work procedures and guidelines consistently.
High level of accuracy and attention to detail in manual data entry and documentation.
Proficiency in Microsoft Excel for data entry, tracking, and reporting.
Proficiency in Microsoft Outlook for email and calendar management.
Ability to multitask, prioritize, and manage time effectively to meet deadlines.
Demonstrated driven attitude and strong work ethic.
Confidence in holding internal and external partners accountable to established processes and expectations.

Nice To Haves

Experience with D365 ERP is a plus.
Background in purchasing, purchase orders, and procurement processes in a manufacturing or similar environment.
Comfort working with large volumes of purchase order lines and manual data entry.
Ability to collaborate effectively with engineering, production planning, warehouse operations, and finance teams.
Analytical mindset to support tracking and reporting of procurement and supplier performance data.
Experience monitoring supplier performance metrics, such as on-time delivery and lead time adherence.

Responsibilities

Enter 20–40 purchase orders per day, each containing up to 100–150 lines, accurately and efficiently using manual data entry processes.
Manage more than 200 purchase order lines weekly in SAP to ensure material availability that supports production schedules and maintains supply continuity across multiple projects.
Align procurement activities with demand signals, production readiness, and project timelines by partnering closely with engineering, production planning, and warehouse operations.
Adjust purchase order quantities, delivery dates, and priorities to maintain supply continuity and prevent production delays.
Maintain and update material master data, including lead times, pricing, and specifications, to support accurate MRP and procurement planning.
Investigate and resolve receiving discrepancies, supplier documentation issues, and invoice mismatches in collaboration with vendors and internal stakeholders.
Support the monitoring of supplier performance metrics, including on-time delivery and lead time adherence, to help drive supplier reliability and continuous improvement.
Track purchasing activity and assist in reporting procurement and supplier performance data for management review.
Follow established standard work procedures and guidelines to ensure consistency and compliance in purchasing processes.
Utilize Excel for data entry, tracking, and reporting, and Outlook for professional communication with internal and external contacts.
Communicate effectively via phone and email with internal teams and suppliers to provide updates on orders, address issues, and ensure adherence to current processes.
Ensure a high level of attention to detail and data accuracy in all purchasing and documentation activities.
Multitask and manage time effectively to meet deadlines and handle multiple purchase orders and priorities simultaneously.
Exhibit a driven attitude, strong work ethic, and willingness to hold individuals accountable to established processes and timelines.