Purchasing Specialist - Facilities Management
About The Position
The Purchasing Specialist for Facilities Management is a full-time position responsible for processing purchase requisitions and purchase orders for departmental operational needs. This role involves maintaining documentation for all purchases, processing procurement card payments, and ensuring vendors are paid correctly. The specialist will communicate with vendors and the Purchasing Department to resolve issues, track and reconcile General Operations and Stores procurement card transactions monthly, and assist with software upgrades, testing, and implementation of system features. Additionally, the position supports fixed asset inventory, answers incoming phone calls, provides front desk support, assists with key room operations, and manages departmental surplus inventory and disposal.
Requirements
- High school diploma or GED
- Possess a valid driver’s license
- Knowledge of purchasing procedures, methods and terminology including, but not limited to purchase requisitions, purchase orders, and procurement card functions
- Experience in reconciling account transactions or procurement cards
- Proficient computer skills and experience including Microsoft Office software
- Strong math skills and ability to analyze, verify and reconcile data
- Demonstrated organizational skills and strong attention to detail
- Excellent verbal and written communication skills
- Ability to work with minimal supervision
- Demonstrated ability to handle multiple tasks with frequent interruptions
- Demonstrated understanding of and commitment to customer service
Nice To Haves
- Experience in accounting a plus
Responsibilities
- Process purchase requisitions and purchase orders for departmental operational needs
- Maintain documentation for all purchases of supplies, materials, equipment and services for the department
- Process procurement card payments and ensure vendors are paid correctly
- Communicate with Vendors and Purchasing Department to resolve issues regarding purchase orders and/or procurement card transactions
- Track and reconcile all General Operations procurement card transactions monthly
- Reconcile procurement card transactions for all Stores purchases
- Assist with software upgrades, testing and implementation of system features
- Assist with Fixed Asset Inventory
- Answer incoming phone calls and direct inquiries as needed
- Provide front desk support by assisting customers with requests and questions
- Assist with key room operations, including re-coring locks and maintaining key records
- Assist with departmental surplus inventory and disposal
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
