Purchasing Specialist

Family Health Centers of Southwest Florida Inc•Fort Myers, FL

10d

About The Position

Responsible for researching requested products and/or services and obtaining the best price. Work with prime vendors to ensure good pricing and product delivery. Performs data entry of all assigned purchase orders. Verifies the receipt of all goods and services. Also responsible for mailroom duties.

Requirements

Excellent data entry skills with a high degree of accuracy and attention to detail.
Strong written and verbal communication skills.
Effective problem-solving and critical-thinking abilities.
Highly organized with the ability to manage multiple priorities.
Proactive in following up on tasks and ensuring timely completion.
Works effectively both independently and as part of a team to support organizational objectives.
Strong interpersonal skills with the ability to collaborate across teams and departments.
Committed to fostering teamwork and maintaining productive professional relationships.
High School Diploma, GED or equivalent training and experience
Minimum of one-year health care experience in purchasing or accounting
Good computer knowledge and strong data input

Responsibilities

Place all assigned orders for stock, non-stock, office supplies, and routine service/repair
Obtain all necessary quotes on goods and/or services requested
Work with prime vendors on all contract pricing and delivery requirements
Enter orders accurately and in a timely fashion into NetSuite
Receive stock, non-stock, and service/repair orders in an accurate and timely fashion
Work closely with accounts payable to ensure all orders are billed and ready for month end
Maintain in an accurate fashion all documentation necessary to comply with optimum safety requirements
Receive stock and non-stock items and distribute them to the appropriate department
Data entry of purchase orders, receiving and invoices
Prepare and/or pull reports as needed for obtaining best cost for goods and services
Work as needed on special projects such as new facility opening or facility renovation
Maintain department files accurate and up to date within NetSuite, Compliatric and email folders
Pick up mail from post office before work and drop off as necessary
Open, date stamp, and distribute mail to appropriate person or department in a timely manner, while maintaining confidentiality
Make sure each piece of outgoing mail is stamped with the appropriate postage
Keep mail room supplies fully stocked (ie: sealer, postage labels, ink, envelopes, Fed Ex and Post Office Boxes, etc.) and make sure postage machine does not run out of postage
Process interoffice mail
Ensure mailbags are ready for maintenance staff the day before mail run
Additional duties as required by leadership