Purchasing Service & Systems Coordinator - Project Position

Snohomish County•Everett, WA

1d•Onsite

About The Position

This is a project position with budget authorization until December 2026. This position is part of a multi-year Enterprise Resource Planning (ERP) implementation and may be extended based on the needs of the project. The basic function is to provide assistance to County employees on the use of the purchasing module of the County financial system and to provide administrative support to Purchasing Division staff. Job offers are contingent on successful completion of employment verification and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States. Snohomish County does not participate in the DoJ E-verify program, and if you require E-verify to confirm employment, you are likely not eligible to apply.

Requirements

Three (3) years of business and public administration experience in a purchasing office environment using an automated purchasing financial system; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities.
Must pass job related tests.
Knowledge of automated financial systems with purchasing modules
Knowledge of Purchasing Division processes and procedures
Knowledge of computer technology
Knowledge of office practices and procedures
Knowledge of proper English, spelling, grammar, punctuation and word usage
Knowledge of basic bookkeeping and/or record-keeping procedures
Ability to operate computer and applied software packages
Ability to analyze and resolve work-related problems
Ability to exercise initiative and judgment and make decisions within the scope of assigned authority
Ability to communicate effectively both orally and in writing
Ability to establish and maintain effective work relationships with department personnel, public and private officials, other county employees and with the general public
Ability to maintain necessary records and prepare required reports
Ability to operate standard office equipment
Ability to take notes, as required
Ability to manage multiple tasks/activities while meeting specific deadlines
Ability to maintain a high degree of accuracy with detailed information

Responsibilities

Trains and assists County employees on the use of the purchasing module of the County financial system.
Serves as a liaison to resolve technical problems on the purchasing module of the County financial system with Information Services and vendor; writes Software Action Notices to correct financial system problems; tests new financial system software releases and software fixes.
Develops and maintains procedural manual for using the purchasing module of County financial systems.
Develops and maintains forms, databases and procedural manuals necessary to support the County purchasing process.
Provides technical word processing and spreadsheet guidance and training to divisional staff.
Assists the Purchasing Manager in various administrative functions including but not limited to budget monitoring and development, supplies requisition and report preparation.
Analyzes and researches proposed equipment changes/upgrades and also procedural improvements for staff for proper interface and compatibility.
Assists Buyers in document development and processing as part of the purchase requisition process.
May track equipment and inventory for division.
May assist in departmental accounts payable, payroll and Personnel Change Forms processing.
Performs related duties as required.