Purchasing & Receiving Manager Food & Beverage Department

Aramark•Pampa, TX

12d•Onsite

About The Position

The Purchasing & Receiving Manager is responsible for overseeing all aspects of purchasing, receiving, and inventory management within the Food & Beverage Department. This role ensures that adequate stock levels are maintained, competitive pricing is secured, and all operations comply with food safety and sanitation standards. The manager will coordinate closely with culinary and service teams, manage vendor relationships, and maintain accurate inventory records.

Requirements

High school diploma or GED required.
1–2 years of experience in purchasing, receiving, inventory, or a related food & beverage role.
Basic understanding of food and beverage products, including produce, proteins, dairy, and dry goods.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Strong organizational skills and attention to detail.
Ability to lift to 50 lbs and work in varying temperature environments (walk-in coolers, freezers).
Reliable, punctual, and able to work flexible hours including early mornings, weekends, and holidays as needed.

Nice To Haves

Associate or bachelor’s degree in hospitality, Business, Supply Chain, or related field preferred.
Experience with inventory or POS systems.
Experience with purchasing or inventory software.
ServSafe Manager certification or willingness to obtain upon hire.
Experience in a hotel, resort, restaurant, or catering environment.
Basic understanding of food cost and beverage cost principles.

Responsibilities

Place daily, weekly, and periodic food and beverage orders with approved vendors to maintain par levels.
Source competitive pricing and assist in vendor selection and relationship management.
Review purchase orders for accuracy prior to submission.
Coordinate with the Executive Chef and F&B leadership to anticipate ordering needs based on menus and event calendars.
Maintain and update a preferred vendor list and product specification sheets.
Oversee and conduct daily receiving of all deliveries, verifying quantities, quality, and pricing against purchase orders and invoices.
Reject or document any product that does not meet quality or specification standards.
Ensure accurate data entry of all received goods into the inventory management system.
Conduct regular physical inventory counts (weekly, monthly) and reconcile variances.
Monitor stock rotation (FIFO) and ensure proper storage conditions in all dry, refrigerated, and frozen areas.
Code and submit invoices for accounts payable processing in a timely manner.
Track purchases against budget and alert management to cost variances.
Maintain organized records of all purchase orders, invoices, and receiving logs.
Ensure compliance with all local health departments, food safety (HACCP), and company sanitation standards in receiving and storage areas.
Coordinate with kitchen, bar, and service teams to communicate product availability, substitutions, and delivery timelines.
Supervise receiving staff or warehouse assistants as applicable.
Communicate proactively with vendors regarding delivery issues, shortages, and substitutions.
Participate in F&B management meetings and provide purchasing and inventory reports.