Purchasing Professional (401)
About The Position
The Purchasing Professional performs tasks involved in the formation and administration of purchase orders. The role prepares and qualifies bidders’ lists, forms bid packages, issues bid requests, coordinates bidder questions, receives and evaluates bids, participates in negotiations, recommends commitments, secures approvals, communicates with suppliers, and monitors supplier performance. The position ensures that potential and current suppliers comply with purchase order requirements and provide the service and results needed to meet project requirements. The position is designated as part-time telework under the global telework policy and requires at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules are determined by the individual and supervisor, in consultation with functional or project leadership. The role also works with Engineering on material requisitions, prepares commercial bid summaries and award recommendations, manages purchase order changes and revisions, maintains order records and status documents, and follows up with suppliers and internal groups to support performance in accordance with contract terms and conditions.
Requirements
- Bachelor’s degree or international equivalent and 2–5 years of relevant experience, or 6–9 years of relevant work experience.
- Knowledge and skills in forming and issuing purchase orders, including bidder prequalification, bid package preparation, bid request issuance, bid coordination, and bid receipt.
- Ability to prepare Commercial Bid Summaries and recommendation letters.
- Ability to recommend and secure approvals in accordance with established procedures.
- Ability to maintain order-control, status-reporting, and correspondence records.
- Ability to monitor supplier and internal-function performance against purchase order and contract terms.
Responsibilities
- Prepare bidders’ lists and identify qualified bidders.
- Communicate with Engineering to assist or guide preparation of material requisitions for materials and equipment and clarify requirements for processing requisitions.
- Form bid packages and issue bid requests.
- Coordinate bidders’ questions and receive bids.
- Prepare Commercial Bid Summaries and recommendations to award.
- Communicate with suppliers and company personnel to clarify requirements and ensure performance to purchase order requirements.
- Identify and define purchase order changes and secure agreement regarding them.
- Initiate and process purchase order revisions establishing the scope and effects on cost and schedule of agreed changes.
- Recommend and secure approvals in accordance with established procedures.
- Prepare and commit orders, and maintain control and status-reporting documents.
- Establish files and controls for outgoing and incoming correspondence on assigned orders.
- Monitor supplier performance for conformance to commercial terms.
- Monitor Engineering and other in-house functions to ensure compliance with order terms.
- Initiate follow-up with suppliers or in-house functional groups to ensure performance in accordance with contract terms and conditions.
- Work with other project Procurement personnel as assigned in administering orders.
- Analyze and distribute supplier reports specified in the order or contract.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
