Purchasing Operations Specialist, NA
About The Position
Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Vantage is seeking a Procurement Analyst to support the management of OFCI Equipment, a major cost component in construction. This role involves maintaining records, coordinating vendor submittals, managing contracts, and supporting procurement operations. The ideal candidate will collaborate with internal teams and supply chain partners, and must be willing to travel for vendor audits, factory testing, and occasional site visits.
Requirements
- Bachelor’s degree in engineering, construction science, supply chain management, logistics, business administration, or related field or equivalent experience, is required.
- 1-3 years of experience in a supply chain or construction role is required.
- Data Center, commercial, or industrial equipment experience is strongly preferred.
- Strong organizational and project management skills.
- Excellent communication and interpersonal abilities.
- Strong business acumen with a strong commercial background is required.
- Knowledge of sourcing and procurement techniques is required.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Problem-solving mindset with a focus on continuous improvement.
- High level of integrity and professionalism.
- Ability to work both independently and as part of a team.
- Travel required is expected to be up to 5% but may increase over time as the business evolves.
Responsibilities
- Assist the procurement team in daily tasks to ensure the department meets its goals.
- Manage and assist with single line diagrams, product specifications, and driving OFCI Equipment submittits to approval.
- Help coordinate the approval and release of the necessary equipment per construction schedule.
- Be accountable for responsibilities to provide the proper service to Vantage and their customers.
- Coordinate with vendors to ensure continuous quality improvement.
- Track and manage equipment status with vendors to ensure adherence to construction schedules.
- Maintain and develop supplier relationships, ensuring that their products align with Vantage’s needs.
- Understand and assist with the sourcing of equipment such as low voltage switchgear, medium switchgear, transformers, electrical skids, CRAHs, chillers, generators, UPSs, and other data center equipment systems.
- Assist in analyzing vendor quotes, change orders, and submittals to ensure they meet project requirements.
- Learn and manage financial software to enter purchase orders (POs), review invoices, track budgets, and allocate equipment from purchase to projects.
- Support Procurement Managers and Finance/Accounting with invoicing issues and ensure all purchases are appropriately costed to a project.
- Work with compliance to maintain the department and vendors are within guidelines.
- Drive project-level tasks and milestones assigned by the project management team.
- Coordinate with vendors for scheduling start-up and commissioning support services.
- Support open and transparent communication with project teams to ensure project delivery success.
- Assist in managing and supporting equipment inventory planning efforts and forecasting.
- Work with operations personnel to ensure proper spare parts and service programs are in place and assist with database management.
- Conduct safety evaluations with vendors and project sites to ensure compliance is met.
- Help develop and maintain record-keeping systems and reports for the business.
- Continue to refine procurement processes to ensure compliance and efficiency.
- Investigate and collaborate with vendors to ensure their products are best suited for Vantage’s needs.
- Collaborate with stakeholders to ensure clarity of the specifications and operational requirements.
- Handle additional duties as assigned by Management.
Benefits
- medical, dental, and vision coverage
- life and AD&D
- short and long-term disability coverage
- paid time off
- employee assistance
- participation in a 401k program that includes company match
- many other additional voluntary benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
