Purchasing & Operations Coordinator

COVE Animal Health•Middletown, CT

5d•Hybrid

About The Position

COVE Animal Health is a growing veterinary organization dedicated to supporting exceptional patient care through operational excellence, collaboration, and innovation across our network of hospitals. As our Purchasing & Operations Coordinator, you'll play a critical role in supporting purchasing initiatives, operational projects, vendor partnerships, hospital transitions, compliance efforts, and strategic growth initiatives. This position is ideal for someone who enjoys balancing multiple priorities, improving processes, solving problems, and working collaboratively across a dynamic and growing veterinary organization. If you're a proactive self-starter who enjoys taking ownership, finding efficiencies, and helping teams succeed, we'd love to hear from you.

Requirements

Experience working within the veterinary industry
Experience using purchasing, procurement, vendor management, or inventory management platforms
Proficiency with Microsoft Excel and Microsoft 365 applications
Strong organizational, communication, project management, and problem-solving skills
Ability to manage multiple priorities, work independently, and collaborate effectively across teams
A proactive, curious, and results-driven mindset with a track record of taking ownership, identifying opportunities for improvement, and following through on projects
Willingness and ability to travel 20-40% as business needs require

Nice To Haves

Experience with Coupa, ezyVet, or similar purchasing and procurement platforms
Experience supporting acquisitions, integrations, or hospital transition projects
Experience working within a multi-site veterinary organization
Experience partnering with vendors, suppliers, and operational stakeholders
Experience in procurement, purchasing, operations, project coordination, or veterinary practice administration
Associate's or Bachelor's degree in Business, Operations, Healthcare Administration, or a related field

Responsibilities

Coordinate purchasing activities including vendor communications, quotes, orders, rebates, and contract documentation
Support Coupa administration, purchasing workflows, and manager training
Assist with clinic acquisitions, hospital openings, relocations, integrations, and operational transition projects
Maintain project plans, timelines, and transition documentation
Support capital equipment purchases and facility-related initiatives
Coordinate insurance renewals, property schedules, and underwriting documentation
Track licenses, permits, and regulatory requirements to help maintain organizational compliance
Collaborate with operational leaders and hospital teams on business initiatives and special projects