Purchasing Officer

City of New York • New York City, NY

1d • Hybrid

About The Position

The NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently. The Administration and Planning Division manages administrative and operational services, including the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion. The Office of Purchasing and Contracts (OPC) is the central procurement unit overseeing the procurement of goods and services for the Department of Finance. OPC manages the department’s contract portfolio, ensuring compliance with the M/WBE program and relevant laws and rules. The Administration and Planning Division is seeking an experienced Purchasing Officer to join the OPC. This role reports to the Director of Purchasing and is responsible for processing contracts and purchase orders from initiation to registration using various procurement methods.

Requirements

• Permanent Principal Administrative Associate Civil Service Title, or reachable on the Principal Administrative Associate Civil Service Exam No. 1128, or permanent in a comparable Civil Service Title eligible for a 6.1.9 Title Change.
• Include Employee Identification Number (EIN) when applying.
• Indicate permanent Civil Service Title or List No. for Exam No. 1128 in cover letter.
• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; OR
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; OR
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; OR
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.
• Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

• Under general supervision and with considerable latitude for independent initiative, procure goods and services, from receipt of purchase request to registration, while complying with the PPB Rules, Comptroller's Directives, Chapter 13 of the City Charter, Agency requirements, and appropriate guidelines.
• Manage all transactions for the Agency's centralized procurement card (P-Card) account, maintain accurate records, validating transactions against supporting documentation, and ensuring adherence to Citywide P-Card policies and guidelines.
• Perform all activities associated with various procurement methods, including but not limited to M/WBE Small Purchase, Intergovernmental, Subscription – PPB Exempt, Sole Source, Required Method, Small Purchase, Micropurchase, and Direct Orders against DCAS & OTI Master Agreements.
• Draft & review procurement documents to ensure conformity with the Agency requirements and City mandates.
• Interact with the end users on development of procurements and assist in providing general instructions in preparation for requisitions.
• Coordinate with program personnel to ensure that user needs are satisfied in a timely, cost-effective manner, and that technical specifications are in compliance with all applicable regulations.
• Interact with vendors, for negotiation of terms & conditions, pricing, and ensure that procurement documents are clearly understood by vendors/contractors.
• Conduct thorough research relating to Contractor's capability and business integrity by processing responsibility determinations.
• Consult with and advise superiors and program personnel on any problems relating to the procurement of goods and services.
• Ensure compliance with requirements of Minority and Women-owned Business Enterprise Development Program & Citywide Insurance requirements for vendors.
• Liaise with DOF Budget team, DOF Legal team, MOCS, OMB, Law Department, Comptroller's Office, SBS, Minority and Women Owned Business Enterprises Offices as needed to complete agency procurements.
• Analyze existing procurement processes to determine the potential for efficiency improvements.
• Assist with special projects as assigned.

Benefits

• This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level