Purchasing Officer

City of New York•New York, NY

2d•$68,209 - $82,010•Hybrid

About The Position

The NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city. The Administration and Planning Division oversees administrative and operational services, including the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion. The Office of Purchasing and Contracts (OPC) is the central procurement unit for the department, managing the contract portfolio and ensuring compliance with M/WBE programs. This role is for an experienced Purchasing Officer within the OPC, reporting to the Director of Purchasing. The Purchasing Officer will process contracts and purchase orders from initiation to registration using various procurement methods.

Requirements

ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE, ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE EXAM NO. 1128 OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE MAY BE CONSIDERED FOR AN INTERVIEW.
Include Employee Identification Number (EIN) when applying.
Indicate permanent civil service title or list number for Exam No. 1128 in cover letter.
Baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; OR
Associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above; OR
Four-year high school diploma or its educational equivalent and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above; OR
Education and/or experience equivalent to the above, but all candidates must possess the one year of administrative or supervisory experience.
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Nice To Haves

Experience in procurement of goods and services.
Knowledge of M/WBE programs.
Familiarity with New York State Law, New York City Charter, Administrative Code of the City of New York, and Procurement Policy Board (PPB) Rules.

Responsibilities

Procure goods and services from receipt of purchase request to registration, complying with PPB Rules, Comptroller's Directives, Chapter 13 of the City Charter, Agency requirements, and appropriate guidelines.
Manage all transactions for the Agency's centralized procurement card (P-Card) account, maintain accurate records, validate transactions, and ensure adherence to Citywide P-Card policies.
Perform activities associated with various procurement methods including M/WBE Small Purchase, Intergovernmental, Subscription – PPB Exempt, Sole Source, Required Method, Small Purchase, Micropurchase, and Direct Orders against DCAS & OTI Master Agreements.
Draft and review procurement documents for conformity with Agency requirements and City mandates.
Interact with end-users on procurement development and provide instructions for requisitions.
Coordinate with program personnel to ensure user needs are met in a timely and cost-effective manner, and that technical specifications comply with regulations.
Interact with vendors for negotiation of terms & conditions, pricing, and ensure clear understanding of procurement documents.
Conduct research on contractor's capability and business integrity by processing responsibility determinations.
Consult with and advise superiors and program personnel on procurement-related problems.
Ensure compliance with Minority and Women-owned Business Enterprise Development Program & Citywide Insurance requirements for vendors.
Liaise with DOF Budget team, DOF Legal team, MOCS, OMB, Law Department, Comptroller's Office, SBS, Minority and Women Owned Business Enterprises Offices as needed.
Analyze existing procurement processes for potential efficiency improvements.
Assist with special projects as assigned.