Purchasing Manager

LR PALM HOUSE LLC•Palm Beach, FL

10d

About The Position

Palm House seeks an experienced Purchasing Manager to oversee sourcing, purchasing, and inventory practices for its luxury boutique hotel in Palm Beach, Florida. The role supports the hotel’s service standards by ensuring departments have the products, supplies, and equipment they need while balancing quality, availability, and financial responsibility. The Purchasing Manager partners with hotel leadership, department heads, culinary teams, and Finance. The position calls for sound judgment, negotiation skills, strong supplier relationships, precise procurement practices, and accountability. The manager also helps ensure appropriate inventory levels, timely distribution, accurate purchasing records, and proper handling and storage of products.

Requirements

Proven purchasing or procurement management experience in a luxury hotel, resort, or upscale hospitality environment.
Strong knowledge of hospitality purchasing, inventory control, receiving, and vendor management.
Demonstrated success negotiating pricing and managing costs without compromising quality.
Experience sourcing food and beverage products, hotel supplies, amenities, and equipment.
Strong financial, analytical, and organizational skills.
Proficiency in Microsoft Excel and purchasing or inventory management systems.
Excellent communication skills and the ability to collaborate across departments.
A high level of integrity, attention to detail, and ownership.
Flexibility to support hotel operations, including occasional weekends and holidays.

Nice To Haves

A degree in business, hospitality, supply chain management, or equivalent professional experience preferred.
Experience with hospitality purchasing and inventory software preferred.

Responsibilities

Lead purchasing activities across the hotel, including food and beverage, housekeeping, engineering, and operating supplies.
Source and evaluate vendors based on product quality, pricing, reliability, and service.
Negotiate competitive pricing and favorable terms while upholding the hotel’s quality standards.
Partner with the culinary team to source premium ingredients, seasonal products, and specialty items.
Manage purchase orders, track deliveries, and coordinate timely distribution to departments.
Oversee receiving practices to verify product quality, quantities, pricing, and order accuracy.
Maintain appropriate inventory levels, anticipate seasonal demand, and minimize shortages, excess stock, and waste.
Collaborate with Finance on invoice discrepancies, purchasing controls, budget monitoring, and cost reporting.
Maintain organized purchasing records, vendor information, and inventory documentation.
Address supply disruptions promptly and identify suitable alternatives that meet operational needs.
Uphold proper storage, sanitation, and handling standards, particularly for perishable products.