Purchasing Manager

Metropolitan Community College•Administrative Center, MO

14h

About The Position

The Purchasing Manager manages and oversees the College’s centralized purchasing process and compliance with purchasing requirements. The role covers requisitions, vouchers, vendor management, purchasing cards, and bids for all campuses and district departments. The manager supervises department staff and ensures purchasing operations comply with applicable laws, policies, procedures, and best practices.

Requirements

Bachelor’s degree in Business Administration, Accounting, or Finance Management.
Three years of experience in purchasing management or a related area.
Knowledge of managerial principles; purchasing methods and procedures; basic marketing and inventory management principles; customer service; bidding processes; negotiation techniques; basic contract management procedures; product specifications; recordkeeping; and computers and related software applications.
Skill in monitoring and evaluating subordinates; delegating and prioritizing work; managing projects and budgets; preparing and reviewing product bids; ordering materials and supplies; researching and compiling information; negotiating contracts; preparing and maintaining records and reports; using computers and related software; ensuring compliance with applicable federal, state, and local laws, rules, and regulations; and communicating and interacting with others.
Ability to perform the stated physical activities, including grasping, hearing, keyboarding, reaching, repetitive motion, standing, talking, visual acuity, and walking; work is sedentary and requires exerting up to 10 pounds occasionally and negligible force frequently or constantly.

Nice To Haves

Master’s degree with related experience.

Responsibilities

Supervise staff by prioritizing and assigning work, conducting performance evaluations, coordinating training, and implementing hiring, discipline, and termination procedures.
Manage Purchasing department operations to ensure they follow best practices, applicable laws, policies, and procedures.
Coordinate district-wide purchasing activities and collaborate with district personnel to research and develop specifications and scopes of work for solicitations.
Facilitate and oversee competitive solicitations, including quotes, bids, RFPs, and RFQs, through award recommendations and interview processes.
Collaborate with internal and external constituencies and Legal to draft and execute contracts.
Prepare reports and documents for review and approval by the Board of Trustees.
Review, research, and approve requisitions through the financial system.
Oversee vendor registration and electronic bid submission processes.
Facilitate purchase-order processing, including order review and approval, purchase-order changes and closures, and budget checks.
Ensure purchasing operations comply with applicable laws, policies, and procedures.
Oversee management and administration of the District’s purchasing-card program.
Serve as a liaison to supplier representatives, maintain professional working relationships, evaluate and identify suppliers, research pricing and related information, and facilitate departmental operations.
Maintain and update the Purchasing website.
Perform other duties as assigned.