Purchasing Manager

IHG•Tamuning,

8h•Onsite

About The Position

Manage and control purchasing systems and procedures to continually improve the supply chain process, ensure cost effective contracting of products and services, and promote compliance internally with established standards. Ensure timely availability of the material and services.

Requirements

Must be able to work on Guam, USA without restrictions
US Citizens or US Permanent Residents
Residents of Federated States of Micronesia (FSM)
Bachelor’s degree in Materials, Purchasing Management or related field preferred.
3 years’ related experience or an equivalent combination of education and work-related experience.
SAP experience and knowledge preferred
Health Certificate from Guam Department of Public Health
Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.
Proficient in the use of Microsoft Office.
Possesses problem solving, reasoning, motivating, organizational and training abilities.
Able to quickly and accurately assess the scope of implementation of proposed innovation and keeping in with the current trends and innovation in the industry
Extensive and credible appreciation of brands

Nice To Haves

Prior experience in hotel purchasing department preferred.

Responsibilities

Processes purchase requests from departments
Place approved orders
Works with Superior on manpower planning and management needs
Planning for future staffing needs
Preparing detailed induction/on-boarding programs for new staff.
Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management
Provide input into the hotel’s operating budget based on forecasting and assessment of current purchasing levels.
Participates in negotiations for service contracts
Identifies and develops reliable sources of supply
Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness
Keeps abreast of the marketplace as to innovation and value
Obtains competitive quotations and bid.
Purchase materials in a timely manner and at the lowest cost
Support and drive the profit assurance plan
Follow up on the supplies and purchase orders
Perform open purchase order audit on monthly basis
Initiate and drive Tender, Supplier Selection and product selection process.
Vendors, key suppliers – to place order, ensure product delivery schedules, discuss pricing or billing issues
Supervises the hotels print shop to ensure timely and economical production of printed material
Maintain internal controls over the requisitioning and issuing of items; develop and maintain purchase order system; direct the delivery of supplies to appropriate departments or storage areas, and ensure reports and records are updated and forwarded to the appropriate contact for payment, based on company and hotel policies and procedures.
Perform related duties and special tasks assigned by the Director of Finance & Business Support.
Build and maintain positive relationships with all customers and guests in order to exceed their needs
Take action to address these needs in order to exceed their expectations.
Notify departments concerned of arriving materials so that items may be removed promptly from receiving area.
Ensure that all incoming merchandise is undamaged, in quantities as indicated in the accompanying invoice/delivery docket and meets the IHG quality standards
Establishes adequate record keeping
Establishes standard purchasing specifications
Ensures products and resources are assigned to the appropriate department and billed accordingly
Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Purchase category
Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Accountant
Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines and ensure your direct reports do the same
Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures
Be familiar with property safety, first aid and fire and emergency procedures and enforce these in your areas
Initiate action to correct a hazardous situation and notify supervisors of potential dangers
Ensure security incidents and accidents are logged, investigated and rectified to prevent future catastrophes