Purchasing Manager
About The Position
We are seeking an experienced and proactive Purchasing Manager to lead the Club's purchasing and inventory operations at a premier luxury private country club. This position is responsible for overseeing the procurement, receipt, storage, and distribution of products and supplies that support all Club departments, with a primary focus on Food & Beverage operations. The Purchasing Manager partners closely with the executive leadership team and department managers to develop purchasing strategies, maintain optimal inventory levels, ensure product quality, and achieve cost-effective purchasing practices.
Requirements
- Previous purchasing, procurement, or inventory management experience required
- Experience using purchasing, inventory, and accounting software
- Proficiency in Microsoft Office required
Nice To Haves
- Experience in Food & Beverage, hospitality, or country club operations strongly preferred
- Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Strong knowledge of purchasing practices, inventory management, vendor negotiations, and cost control.
- Excellent organizational, analytical, and problem-solving skills with strong attention to detail.
- Ability to build productive relationships with vendors, department leaders, and executive leadership.
Responsibilities
- Oversee all purchasing activities for the Club, ensuring timely procurement of food, beverages, operating supplies, and other materials required by all departments.
- Develop and maintain strong relationships with vendors while negotiating pricing, service levels, product quality, and delivery schedules.
- Collaborate with the leadership team and department managers to forecast purchasing needs, control costs, and support operational objectives.
- Monitor inventory levels across all departments to ensure appropriate stock while minimizing waste and excess inventory.
- Review purchase orders, invoices, and inventory reports to ensure accuracy and compliance with established purchasing procedures.
- Analyze purchasing trends, pricing fluctuations, and vendor performance to identify cost-saving opportunities and operational improvements.
- Receive, inspect, and verify deliveries as needed, ensuring products meet quality standards and purchase order specifications.
- Assist with unloading deliveries and storing products in the appropriate locations when operational needs require additional support.
- Ensure all storage areas, coolers, freezers, and receiving spaces remain clean, organized, secure, and compliant with food safety standards.
- Resolve vendor discrepancies, shortages, damaged goods, invoice issues, and delivery concerns in a timely manner.
- Coordinate and participate in routine physical inventory counts and inventory reconciliations.
- Maintain accurate purchasing records, receiving documentation, inventory reports, and vendor files.
- Ensure compliance with health, safety, sanitation, and company policies related to receiving, storage, and inventory management.
- Support budgeting initiatives by monitoring purchasing expenses, identifying trends, and recommending cost-control measures.
- Assist with special projects, operational initiatives, and strategic purchasing programs as directed by senior leadership.
- Maintain a professional appearance and foster a culture of teamwork, accountability, and exceptional internal customer service.
- Perform other duties as assigned to support the successful operation of the Club.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
