Purchasing Coordinator

Medline • Northfield, MN

2d • $22 - $32

About The Position

Maintain, revise, and transmit Purchase Orders (PO) for Buyers, and maintain order quantities and ETAs for order lines into branches to ensure high service and low risk of surplus. Responsibilities also include maintaining and updating vendor setups, onboarding new vendors, and obtaining all required documentation to ensure successful vendor creation and setup within the Medline portal (Coupa).

Requirements

• High school diploma or equivalent
• At least 2 years of experience preparing/processing requisitions and purchase orders.
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages and volume.
• Ability to apply concepts of basic algebra and statistics in the interpretation and relationships in SAP.

Nice To Haves

• Bachelor’s degree.
• SAP, Access and/or Fox/Pro.

Responsibilities

• Ensure suppliers have received all POs, shipped complete orders and closed out POs.
• Contact suppliers and internal departments as necessary.
• Maintain accurate ETAs and order quantities for branch and DIR, and vendor purchase orders.
• Monitor, correct, and close out past due vendor invoices to ensure MRP and purchase order accuracy.
• Process workflow errors in SAP for supplier’s EDI transactions.
• Maintain and complete Problem Tickets generated by branches.
• Review backorders and problems with Buyers and Managers.
• Develop relationship with suppliers and collaborate with suppliers to resolve problems and backorder issues.
• Support onboarding of new vendors and maintain existing vendor records by coordinating required documentation, updates, and system maintenance.
• Investigate and resolve chargeback discrepancies by partnering with vendors, warehouse teams, and internal stakeholders to identify root cause and drive resolution.
• Collaborate with Vendors, Accounts Payable, and internal operations teams to research and resolve pricing, receiving, and billing discrepancies impacting purchase orders or invoices.

Benefits

• Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
• Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
• For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees