Purchasing Coordinator - Cincinnati OH

Convergint Career•Cincinnati, OH

About The Position

Convergint is hiring a full-time Purchasing Coordinator to support operations and service teams throughout the estimating, design, construction, and as-built stages of projects. The role supports procurement through strategic sourcing, vendor management, process improvement, and cross-functional collaboration. The coordinator verifies requisitions against bills of materials, checks inventory availability, obtains quotes, negotiates vendor costs, tracks orders, confirms deliveries, resolves shipping issues, and manages return material authorizations. The position also maintains purchasing records and databases, analyzes purchasing data and trends, and communicates with vendors and clients by phone and email. The role is based in Cincinnati, Ohio, and may require minimal local travel.

Requirements

High school diploma, GED, or equivalent experience.
At least 3 years of experience in a purchasing or procurement environment.
Exceptional customer focus and ability to work under pressure, anticipate customer needs, and seek to meet them without prompting.
Superior attention to detail and multitasking skills.
Self-starter able to work well without supervision.
Valid driver’s license and transportation suitable for minimal local travel.
Advanced verbal, written, and interpersonal communication skills.
Excellent organizational skills and ability to handle multiple projects simultaneously.
Proficiency with computer applications, including Microsoft Outlook, Word, and Excel.
Solid networking and IT skills.

Nice To Haves

Bachelor’s degree.

Responsibilities

Support procurement through strategic sourcing, vendor management, process improvement, and cross-functional collaboration.
Verify purchase requisitions against issued bills of materials, clarify unclear items, and recommend alternatives when cost or lead-time issues arise.
Check with Logistics for the availability of inventory or surplus materials.
Prepare and issue purchase orders when directed, as backup to the Purchasing Lead.
Create and manage online databases of materials ordered, received, and delivered.
Obtain vendor quotes and negotiate costs to meet margin goals.
Obtain tracking information for material purchases and prioritize requests according to commitment schedules, adjusting priorities as needed.
Verify received items against orders and resolve shipping errors or damage with suppliers.
Manage Return Material Authorizations for repair, replacement, or credit.
Authorize purchase payments by comparing items received with items ordered.
Sort and file purchasing documents on the company intranet to keep information accessible.
Collect, analyze, and summarize purchasing data and trends to provide planning and control information.
Track orders for consistency with commitment dates and ensure products are delivered to the appropriate parties.
Communicate professionally with vendors and clients by phone and email.
Research products when necessary and perform other duties as requested or required.