Purchasing Coordinator

Ovadia Interior Design and Architecture•New York, NY

21h•$60,000 - $80,000•Onsite

About The Position

We are seeking a full-time Purchasing Coordinator with 3-5 years in experience in purchasing. The Purchasing Coordinator (PC) is a central figure in the purchasing process throughout the firm. PCs will be experienced handling a variety of tasks including purchasing, procurement, expediting, documentation, and coordination. They will be skilled in transferring and sharing information as they will act as a point-person of communication with vendors, contractors, and our warehouse. PCs will meet with the designer, coming prepared to the meeting with accurate and up-to-date reports so the designer can ensure everything is aligning with other aspects of the project. PCs should have a positive, can-do attitude, and feel comfortable researching situations and providing ample information for others.

Requirements

Bachelor’s degree
3-5 years experience in purchasing
Proficient in Microsoft Suite
Excellent written and verbal communication
Developed organizational skills
Understanding of the purchasing process
Expertise in the organization of purchasing deadlines, lead time changes, pricing changes, vendor and contractor follow up
Proven ability to coordinate many items into a concise delivery schedule

Nice To Haves

Experience in Interior Design a plus
Experience working with Studio Designer a plus
Initiative and ownership of tasks
Ability to “jump-in” and eager to learn and provide support to staff
Comfortable following up with vendors and contractors, especially when professional assertiveness is necessary

Responsibilities

Purchase all approved specified furniture, materials, and labor (sub-contractors).
Manage the ordering process: order product, manage follow up /tracking & updating Studio Designer.
Adjust invoices as needed (shipping costs, resourced items, removals, receiving warehouse), update POs as needed and update proposals per designer.
Assist with managing and/or collecting information on damages, claims with vendors, and repairs.
Maintain relationships with vendors/manufacturers.
Check in deliveries to our office.
Manage the delivery and installation schedule with designer by scheduling trades, deliveries, installs (with the approval of the designer), and managing the communication between all concerned parties.