Purchasing Coordinator

THE INSTITUTES OF APPLIED HUMAN DYN•Village of Tarrytown, NY

2d•Onsite

About The Position

At IAHD we are committed to positively impacting the lives of people with intellectual and developmental disabilities and their families. Our focus is to understand and respect each person's unique strengths, qualities, and dreams, finding ways to support building fulfilled lives. We believe that individuals with intellectual and developmental disabilities are able to live fulfilled lives and are committed to ensuring that people experience inclusion and integration in the communities where they live, learn, work, and have fun.

Requirements

Associate degree in a related field
Minimum of 2 years of purchasing and or accounting role
Must be proficient in Microsoft Word and Excel (Intermediate to Advance)
Familiar with computer database systems (Intermediate to Advance)
Must be able to and willing to learn other accounting software systems
Excellent organizational skills, attention to detail and working knowledge of record-keeping

Responsibilities

Obtain necessary approvals from authorized representatives prior to processing purchase orders and maintenance requests
Ensure accurate and timely processing of requisitions and maintenance requests
Evaluate vendor quotes to ensure compliance with job requirements and specifications
Negotiate with vendors to secure competitive pricing and present quotes and proposals to the Director of Finance and Chief Financial Officer using the vendor price change form
Monitor and maintain inventory levels and place supply orders as needed
Organize and maintain purchasing files, purchase orders, and related documentation
Assist Accounts Receivable (AR) and Accounts Payable (AP) functions and provide backup support during staff absences or vacations
Prepare reports on inventory levels and purchasing activities to support management decision-making
Assist with year-end audit preparation and related documentation
Perform additional duties and special projects as assigned by the Director of Finance and Chief Financial Officer