Purchasing Coordinator HRS-807

San Benito Health Care District•Hollister, CA

1d•Onsite

About The Position

The Purchasing Coordinator provides centralized procurement, inventory, and operational support for the Purchasing Department. This position ensures efficient purchasing processes, maintains accurate documentation and inventory systems, supports departmental operations, coordinates internal and external communications, and assists with logistical functions essential to hospital operations. This position works in close collaboration with Purchasing leadership to support inventory control, procurement planning, and operational coordination.

Requirements

Strong administrative, organizational, and reporting skills.
Knowledge of purchasing, supply management, and inventory control practices.
Proficiency with Microsoft Office, Adobe Acrobat, Meditech, and work order systems.
Strong communication, problem-solving, and analytical skills
Ability to work independently, manage multiple priorities, and maintain confidentiality.
Valid California driver’s license.
High school diploma or GED required.
3 – 5 years of progressively responsible experience in purchasing, procurement, facilities operations, inventory management, or related administrative functions, preferably in a healthcare environment.

Responsibilities

Assist in maintaining and following policies and procedures for acquiring and documenting materials, parts, and supplies for daily operations.
Create purchase orders and requisitions in Meditech; verify receipts, packing slips, and requisitions and route for approval.
Coordinate with Department on incoming orders, returns, and vendor communications.
Support purchasing operations related to ordering, shipping, receiving, and interdepartmental coordination.
Monitor inventory levels, anticipate supply needs, place orders, and follow up to ensure timely delivery.
Build and maintain strong working relationships with internal departments and suppliers to ensure effective communication, quality, pricing, and reliability.
Coordinate ordering of equipment and furniture and ensure timely delivery.
Ensure compliance with established ordering and approval processes under the District’s Ordering Guidelines.
Provide administrative and clerical support including documentation, filing, data entry, correspondence, and reporting.
Serve as departmental point of contact for purchasing and logistics inquiries.
Support work order systems, contract management, recalls, email communications, and procedural documentation.
Coordinate deliveries, pickups, and Medical Records storage as needed.
Maintain regular attendance and perform other duties as assigned.