Purchasing Coordinator

D5 Capital • Alpharetta, GA

3d • $60,000 - $70,000

About The Position

The Purchasing Coordinator owns the procurement lifecycle across all StruXure markets, from vendor sourcing and PO issuance through order tracking, delivery coordination, and inventory reconciliation. This role sits at the intersection of Central Services and every branch warehouse, and is the single point of accountability for ensuring materials arrive on time, at the right cost, and in the right quantities to keep production moving. A delayed PO or a missed delivery doesn't just inconvenience a warehouse — it pushes a permit-approved, HOA-cleared project off schedule and delays the progress payment that funds the business.

Requirements

• Prior experience in a purchasing, procurement, or supply chain coordination role with demonstrated ownership of PO management and vendor relationships
• Strong organizational discipline: able to manage open orders, track delivery timelines, and reconcile inventory across multiple locations simultaneously
• Clear written and verbal communication skills for coordinating with vendors, branch warehouse teams, and Project Coordinators across multiple markets
• Ability to identify supply risks before they impact production schedules and escalate proactively with a recommended solution, not just a problem
• Proficiency with purchasing or ERP platforms, shared digital filing systems, and cloud-based project or operations management tools
• Detail-oriented with disciplined documentation practices: PO accuracy, version control, and vendor record management
• Comfortable working in a fast-paced, multi-location environment where priorities shift and production does not wait
• Valid driver's license

Nice To Haves

• Experience in construction, building products, specialty contracting, or a similarly project-driven supply environment
• Familiarity with the StruXure product line or manufactured outdoor structure components and lead time dynamics
• Experience coordinating procurement across multiple warehouse locations or distribution points
• Exposure to vendor sourcing, pricing negotiation, and supplier performance management
• Experience in a KPI-managed organization with accountability to purchasing accuracy and delivery performance metrics
• Track record of reducing lead time risk through improved vendor communication and order tracking discipline

Responsibilities

• Issue purchase orders for all StruXure system components, accessory materials, and ancillary supplies across every market upon authorization from the Project Coordinator
• Verify PO accuracy before submission, including product codes, quantities, configurations, pricing, and delivery destination
• Maintain a complete, current open PO log with expected delivery dates, vendor confirmations, and status updates for every active order
• Coordinate with Project Coordinators to time PO release against permit and HOA approval milestones, supporting the 6 to 8 week manufacturing lead time window
• Maintain active vendor relationships across StruXure components, hardware, and ancillary materials; source and vet new vendors as needed
• Negotiate pricing, lead times, and delivery terms with vendors within approved thresholds, and monitor vendor performance and escalate underperformance
• Track all open orders from PO issuance through confirmed delivery, proactively following up with vendors on orders approaching or past expected ship dates
• Communicate delivery timelines and delays to Project Coordinators immediately, with an updated expected date and impact assessment
• Coordinate delivery logistics with branch warehouse teams to confirm receiving readiness, staging space, and personnel availability
• Identify and escalate supply risks that could impact production schedules, including vendor capacity issues, material shortages, or discontinuations
• Coordinate with branch warehouse teams to confirm accurate receiving against open POs, and maintain inventory tracking logs across all markets
• Maintain accurate cost records for all purchased materials and flag pricing variances from agreed terms
• Maintain organized, audit-ready purchasing records including POs, vendor confirmations, delivery receipts, and pricing agreements
• Provide regular procurement status updates covering open orders, delivery risks, and inventory positions; participate in production planning meetings
• Enforce purchasing gate checks, ensuring no PO is issued without documented project authorization and confirmed permit or HOA approval status

Benefits

• Healthcare reimbursement
• Paid time off
• Flexible schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed