Purchasing Coordinator

Aston Carter•Happy Valley, OR

3d•$24 - $24•Onsite

About The Position

The Purchasing Coordinator provides comprehensive administrative and operational support to the Purchasing department by managing purchase order processing, vendor communications, order tracking, inventory coordination, and purchasing documentation. This role ensures that materials and supplies are available to support production, maintains accurate purchasing records, and delivers excellent internal customer service while working closely with cross-functional teams in a dynamic manufacturing environment.

Requirements

High school diploma or equivalent.
1–3 years of purchasing, procurement, inventory, customer service, or administrative experience in a manufacturing environment preferred.
Experience with ERP systems; Syspro experience is a plus.
Proficiency with Microsoft Office, particularly Excel, including accurate data entry and spreadsheet management.
Strong organizational and time management skills with the ability to meet deadlines.
Strong written and verbal communication skills for effective interaction with vendors and internal teams.
Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy.
High attention to detail and strong focus on data accuracy and documentation quality.
Experience providing administrative support in purchasing, supply chain, or related functions.
Ability to coordinate purchasing support activities and collaborate with cross-functional departments.

Nice To Haves

Associate degree in business, supply chain, or a related field preferred.
Manufacturing or semiconductor industry experience is beneficial.
Understanding of purchasing and inventory processes, including purchase order management and supplier communication.
Familiarity with logistics, order entry, and supply chain workflows.
Experience with procurement support and purchasing support in a production environment.
Ability to work independently while effectively collaborating with Engineering, Production, Planning, Receiving, and Accounting.
Customer service mindset with the ability to build positive relationships with internal and external partners.
Interest in learning and growing within the supply chain and purchasing function.
Comfort working with ERP systems and Excel for data entry, reporting, and analysis.
Experience in environments that manufacture high-purity valves, regulators, piping manifolds, or other engineered components is a plus.

Responsibilities

Prepare and process purchase orders as directed by the Purchasing Agent, ensuring accuracy and completeness.
Review purchase requisitions for completeness, accuracy, and compliance with purchasing procedures.
Enter, update, and maintain purchasing information in the ERP system (Syspro), including order details and vendor data.
Track purchase orders from placement through delivery, monitoring status and ensuring timely receipt of materials.
Communicate with suppliers regarding order acknowledgments, shipment status, and delivery updates to keep stakeholders informed.
Assist with obtaining pricing, lead times, and product availability from vendors to support purchasing decisions.
Coordinate with vendors to resolve shipping discrepancies, backorders, and other order-related issues.
Monitor inventory levels and communicate potential shortages to the Purchasing Agent to prevent production delays.
Assist in maintaining appropriate inventory levels to support production requirements and customer demand.
Coordinate material deliveries with warehouse and receiving personnel to ensure smooth and accurate receiving processes.
Maintain purchasing files, vendor records, and price lists in an organized and accessible manner.
Ensure all purchasing documentation is complete, accurate, and properly filed for audit and reporting purposes.
Assist with data entry and preparation of purchasing reports and metrics as needed.
Work closely with Engineering, Production, Planning, Receiving, and Accounting to ensure timely procurement of materials and alignment with operational needs.
Assist with special purchasing projects and continuous improvement initiatives aimed at enhancing efficiency and accuracy.
Provide backup support for Purchasing activities during absences or periods of high workload to maintain continuity of operations.
Deliver responsive and professional internal customer service to stakeholders across the organization.