Purchasing Coordinator

Horseshoe Bay Resort•Horseshoe Bay, TX

15h

About The Position

The Purchasing Coordinator is responsible for ensuring that all materials, equipment, and services are ordered and completed. This role involves monitoring inventory levels, ordering items as requested by stakeholders, and processing purchase orders accurately and timely. The coordinator will also act as a liaison with the Accounting department for invoice processing and payment, develop and maintain vendor relationships, and supervise Receivers. Additionally, the position assists with shipping items and maintaining accurate records of purchases, contracts, and inventory data, utilizing purchasing software and Excel spreadsheets.

Requirements

Basic computer skills, including Excel, Word, Outlook.
Strong interpersonal and communication skills.
Ability to plan and manage multiple projects.
Ability to analyze and solve problems.
Ability to maintain confidential information.
Present a professional appearance and positive company image.

Nice To Haves

Previous Resort purchasing experience a plus.
Knowledge of Avendra Procedures and Pricing a plus.
Customer Service training a plus.

Responsibilities

Ensure that all materials, equipment, and services are ordered and completed.
Monitor inventory levels and maintain sufficient stock on hand.
Order items as requested by stakeholders.
Process purchase orders timely and accurately.
Act as liaison with the Accounting department for prompt invoice processing and payment.
Develop and maintain good working relationships with vendors and negotiate for credits when discrepancies arise on orders and deliveries.
Supervise Receivers, monitoring their work schedules and productivity.
Assist with shipping of items for resort associates as well as guest items that were left at the resort.
Maintain accurate records of purchases, contracts, and inventory data.
Utilize purchasing software (Birchstreet) and Excel spreadsheets.