Purchasing Coordinator

Louisiana Community and Technical College System • Lafayette, LA

1d • $47,100 - $55,800 • Onsite

About The Position

This position is responsible for understanding and interpreting State of Louisiana Purchasing regulations, managing multiple complex projects, and coordinating purchasing tasks for a variety of services and commodities. The role involves analyzing purchase requests, preparing specifications, reviewing bids, establishing and maintaining purchasing records, and assisting with contract development and management. The Purchasing Coordinator also handles the reconciliation of open purchase orders, issues change orders, and performs accounting functions as needed.

Requirements

• Associate’s degree or degree substitution.
• Four years of relevant experience required.
• Ability to prioritize and handle multiple priorities in a fast-paced environment.
• Detail oriented; high degree of accuracy.
• Able to meet deadlines.
• Excellent oral and written communication skills.
• Excellent organizational and analytical skills.
• Ability to be an effective team member and display initiative.
• Proficient with MS Word, Excel and Outlook.
• Ability to read and understand general business periodicals or governmental regulations.
• Ability to write reports, business correspondence/emails, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Must be able to demonstrate the proven abilities of intellectual reasoning, power of persuasion, and consistent dedication to the position.
• Ability to provide excellent customer service in person, by email and by phone.
• Proficient in the use of Microsoft Office Outlook and Excel.
• Basic knowledge of Microsoft Office PowerPoint and Word.
• Ability to learn to operate College-specific software and applications.
• Criminal Background Clearance.

Responsibilities

• Understand and interpret State of Louisiana Purchasing regulations, providing oral and written interpretation of policies, procedures, rules, regulations, revised statutes, and internal guidelines to staff and vendors.
• Manage multiple, complex projects and assignments in a consultative, efficient, and effective manner.
• Work independently with minimal supervision and remain organized in a fast-paced environment.
• Coordinate the monthly reconciliation of open purchase orders with the receiving and accounts payable departments.
• Follow up on all purchase orders not received within 30 days.
• Issue and distribute change order and cancellation notices to vendors and appropriate staff.
• Prepare change orders to cancel items in Banner that have been returned or cancelled.
• Cancel all encumbrances in Banner at the end of the fiscal year.
• Coordinate purchasing tasks to buy a variety of services and commodities or types of commodities.
• Analyze requests for purchases; determine proper method of procurement; prepare specifications and review complete bids and proposals for compliance with statutory regulatory requirements.
• Establish and maintain records of purchasing transactions.
• Establish and maintain files of qualified vendors and procurement policies and procedures.
• Purchase supplies and equipment not requiring bidding, select qualified bidders, and prepare purchase orders.
• Discuss and document defective or unacceptable goods or services with vendors and others to determine the source of trouble and take corrective action.
• Coordinate the return of merchandise and refusal of services.
• Assist with contract development, management, and monitoring.
• Provide supporting documentation to the accounts payable department.
• Perform accounting functions as needed.
• Perform other duties as assigned.

Benefits

• Retirement
• Multiple medical insurance options
• Supplemental insurances (dental, term life, disability, accident, vision, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses)
• Holidays (14 per year, typically includes longer break at Christmas)
• Generous annual (vacation) and sick leave benefits
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree