Purchasing Coordinator I

Astound Broadband•NJ- Remote, WA

1d•$21 - $26

About The Position

The Purchasing Coordinator I supports day-to-day procurement activity by creating and maintaining purchase orders, coordinating with vendors and internal stakeholders, tracking order status, and helping ensure accurate purchasing and inventory-related data. This coordinator provides first-line purchasing support, assists with routine invoice and order discrepancies, maintains documentation and tracking tools, and partners closely with Finance, Accounting, Accounts Payable, Inventory, warehouse operations, and suppliers to support timely, accurate, and compliant procurement activity.

Requirements

1–2 years of experience in purchasing, procurement operations, inventory support, finance, accounting, accounts payable, vendor coordination, or related business operations preferred
Experience using Microsoft Excel and purchasing, inventory, ERP, or reporting systems is preferred.
Working knowledge of purchasing, procurement, purchase order processing, vendor coordination, item setup, item maintenance, data integrity practices, and related documentation requirements.
Ability to follow purchasing policies, approval workflows, documentation standards, and internal control requirements while maintaining accurate and complete records.
Ability to review purchasing requests, validate supporting information, research discrepancies, resolve routine issues, and escalate exceptions appropriately.
Strong attention to detail, analytical thinking, problem-solving, organization, research, and follow-through skills with the ability to manage multiple priorities and meet deadlines.
Strong written, verbal, interpersonal, and customer-service skills with the ability to communicate status, delays, documentation needs, and next steps clearly and professionally.
Ability to collaborate professionally across Finance, Accounting, Procurement, Accounts Payable, Inventory, vendors, suppliers, warehouse teams, and operational stakeholders.
Proficiency in Microsoft Excel and Microsoft Office applications required; experience with Smartsheet, SharePoint, ReQlogic, ERP systems, Power Query, Power BI, or related reporting and purchasing tools preferred.
Ability to maintain confidentiality and handle sensitive purchasing, vendor, inventory, and financial information appropriately.

Responsibilities

Create, update, and maintain purchase orders in accordance with established purchasing procedures.
Coordinate with internal stakeholders to confirm purchasing requirements, coding, quantities, delivery needs, supporting documentation, and approval status.
Communicate with suppliers, vendors, warehouse teams, Finance, Accounting, Payable, Inventory, and operational stakeholders to support timely order processing.
Monitor open requests, purchase orders, approvals, deliveries, vendor responses, and missing documentation; provide status updates and follow-up as needed.
Research items, vendor, pricing, inventory, coding, order history, and documentation details to resolve routine purchasing discrepancies.
Support item creation, item maintenance, vendor documentation, supplier setup requests, and inventory-related system updates.
Assist with purchasing run rates, minimum order quantities, reorder points, pricing communications, product ordering, reports, tracking tools, and dashboards.
Partner with Accounts Payable, internal stakeholders, and suppliers to research invoice discrepancies, match exceptions, receipt issues, pricing variances, and purchase order concerns.
Provide purchasing support by answering process questions, reviewing order details, supporting vendor follow-up, and helping resolve routine order issues.
Cross-train to provide backup support during vacations, absences, and peak workload periods.
Perform other duties as assigned.