Purchasing Contract Analyst - Financial Operations

Medical College of Wisconsin•Wauwatosa, WI

About The Position

The Contract Analyst reviews, tracks, and facilitates procurement contract activities; administers supplier contracts; performs contract and spend analytics; supports sourcing and contract negotiations; and partners with departments to assess and address their contracting needs. The role coordinates contract workflows, ensures timely execution, and maintains accurate contract records throughout the contract lifecycle. It requires a customer-focused approach and a commitment to a collaborative, service-oriented procurement environment. The analyst reviews and negotiates routine contracts, handles amendments and signatures, and works with the Office of the General Counsel to finalize routine contracts over authorized limits. The role also evaluates cooperative purchasing organization contracts, analyzes supplier contracts and spend, monitors contract performance and compliance, conducts market research and benchmarking, and supports sourcing decisions through financial models, total cost of ownership analyses, and business cases. The analyst collaborates with stakeholders, maintains contract and supplier data, supports development of a contract repository, advises departments on MCW policies and procedures, and promotes use of approved preferred contracts.

Requirements

Bachelor’s degree; appropriate experience may be substituted for education on an equivalent basis.
Up to 2 years of experience in purchasing, spend analytics, or a professional setting.
Strong critical-thinking, problem-solving, and analytical skills; ability to work independently and collaboratively, assess information, generate ideas, draw conclusions, and present conclusions effectively.
Strong organizational skills and ability to prioritize and stay focused on assigned priorities.
Advanced verbal and written communication skills, including critical listening and interaction with individuals at all organizational levels.
Strong quantitative and analytical capabilities, including interpreting data, identifying trends and opportunities, and making data-driven recommendations.
Ability to present effectively and influence, engage, develop, and work with internal and external teams to facilitate sourcing initiatives and communicate outcomes.
Advanced technological skills in Workday and related data analytics and report-writing platforms.
Ability to detect and translate speech or other communication.
May occasionally need to distinguish colors and perceive relative distances between objects.

Nice To Haves

Experience working in higher education is beneficial.
Experience working in a scientific or research environment is beneficial.
Experience working in a decentralized purchasing environment is beneficial.

Responsibilities

Review and negotiate routine contracts, make amendments, and provide or obtain appropriate signatures.
Work with the Office of the General Counsel to finalize routine contracts over authorized limits.
Assess, access, and administer cooperative purchasing organizations’ contracts on behalf of MCW.
Analyze supplier contracts to identify cost savings, pricing inconsistencies, renewal risks, and compliance gaps.
Develop and maintain contract performance metrics, dashboards, and reports, including KPIs for supplier compliance, contract utilization, and savings realization when unavailable from ERP.
Conduct spend analysis to support sourcing strategies, contract negotiations, and supplier consolidation initiatives.
Review contract terms and conditions to identify financial, operational, and compliance risks and support continuity of service.
Perform market research and benchmarking to evaluate supplier competitiveness, pricing trends, and industry best practices.
Support strategic sourcing initiatives by developing financial models, total cost of ownership analyses, and business cases.
Collaborate with internal stakeholders to evaluate contract requirements, facilitate negotiable commercial terms, and align contracts with organizational objectives.
Maintain contract and supplier data integrity in contract lifecycle management or departmental tracking mechanisms and procurement systems.
Assist with designing and implementing a contract repository, including governance frameworks, reporting methodologies, and analytical tools.
Develop sufficient understanding of MCW policies and procedures to discuss and advise departments.
Promote awareness and utilization of approved preferred contracts across the MCW community.
Perform other duties as assigned.

Benefits

Health insurance coverage
Vision insurance
Dental insurance
Flexible Spending options
403B retirement package
Competitive vacation
Paid holidays
Tuition reimbursement
Paid parental leave
Employee & Family Assistance Program (EFAP)
Pet insurance
On-campus fitness facility with onsite classes
Discounted rates on select cell phone plans, local fitness facilities, Milwaukee recreation, and entertainment