Purchasing Clerk

FS Builder Resources • Lewisville, TX

1d • Onsite

About The Position

We are currently seeking a detail-oriented Purchasing Agent to support purchasing operations, vendor relationships, bid management, contract administration, and cost analysis. This position will work closely with construction, sales, design, finance, land development, and other internal teams to ensure purchasing goals, production requirements, pricing accuracy, and internal deadlines are met. The ideal candidate will be organized, analytical, and able to communicate effectively with vendors, subcontractors, and internal business partners in a fast-paced environment.

Requirements

• Strong analytical and problem-solving skills
• Strong attention to detail and accuracy when reviewing bids, contracts, pricing, budgets, and vendor documentation
• Ability to work in a fast-paced environment and manage multiple priorities and deadlines
• Ability to communicate effectively inside and outside the company
• Ability to build and maintain effective vendor, subcontractor, and internal business relationships
• Strong negotiation skills and ability to evaluate cost, quality, productivity, and service when making purchasing recommendations
• Ability to understand scopes of work, bid documents, specifications, contract requirements, and pricing structures
• Strong organizational and recordkeeping skills
• Ability to maintain audit-ready documentation and follow internal compliance requirements
• Proficiency with Microsoft Office, including Excel, Outlook, and Word
• Ability to work independently as well as collaboratively with a team
• Reliable, professional, and able to maintain confidentiality when handling sensitive business information

Nice To Haves

• Associate’s or bachelor’s degree in business, construction management, supply chain, finance, or a related field preferred
• Previous experience in purchasing, procurement, construction, homebuilding, vendor management, or contract administration preferred
• Experience reviewing bids, contracts, pricing, scopes of work, budgets, or vendor documentation preferred

Responsibilities

• Research and resolve vendor disputes, including product issues, pricing concerns, invoice discrepancies, and contract inconsistencies
• Coordinate pricing adjustments with vendors and internal teams when necessary
• Establish, build, and maintain effective relationships with vendors, subcontractors, and trade partners
• Communicate vendor performance concerns, service issues, or capability gaps to the appropriate internal stakeholders
• Work collaboratively with construction, sales, design, finance, marketing, land development, and other departments to ensure internal goals and deadlines are met
• Communicate product, pricing, specification, and contract changes to sales, construction, subcontractors, and other affected teams
• Initiate bid events with subcontractors and vendors
• Prepare bid packages, including specifications, scopes of work, bidder lists, and supporting documentation
• Analyze vendor bids to ensure pricing aligns with specifications and includes all required items
• Compare new bids to established estimates and budgets to identify gaps, variances, or missing items
• Negotiate with vendors to obtain cost-effective pricing while maintaining quality, productivity, and service standards
• Prepare bid analysis documents and support vendor selection recommendations
• Assist in base cost and option price analysis
• Review house budgets to verify accurate base house costs, margin costs, and option pricing
• Assist with end-of-month cost-off processes, including accrual support for current month closings
• Ensure vendors are properly contracted and meet company insurance requirements before performing work
• Maintain accurate purchasing files, contract documents, bid records, pricing documentation, and other backup materials for audit compliance
• Ensure all purchasing actions comply with company policies, procedures, internal audit requirements, and ethical standards
• Ensure specification changes are properly reflected in current contracts and purchasing documents
• Maintain and provide weekly, monthly, and quarterly reporting as needed to support business decisions
• Identify opportunities to improve costing accuracy, purchasing processes, and vendor performance
• Work with applicable internal teams to maximize rebate opportunities when available

Benefits

• Medical, Dental and Vision coverage
• 401K
• Paid Holidays
• Vacation and Personal Time
• Employee Appreciation Events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED